Job Requisition ID: 165740Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group's entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every dayOverview of the role:
To work within administration office supporting the associates on Admin related functions. Able to work under own initiative and within guidelines set and to prescribed reporting timescales on various parameters.What you will do:

• Overseeing the day-to-day operations of the office, ensuring smooth functioning, and maintaining a productive work environment.
• Providing administrative support to various departments, including handling correspondence, managing schedules, and coordinating meetings.
• Managing office facilities, including maintenance, repairs, and ensuring compliance with health and safety regulations.
• Procuring office supplies, equipment, and services, negotiating with vendors, and managing vendor relationships.
• Organizing and maintaining documents, records, and files, both in physical and digital formats, ensuring easy accessibility and confidentiality.
• Assisting in the planning and coordination of events, such as meetings, conferences, and workshops, including venue booking, catering, and logistics.
• Handling inquiries and requests from internal and external stakeholders, providing excellent customer service and representing the organization professionally.
• As a UAE National, serving as a cultural liaison within the organization, representing local customs and traditions, and fostering cultural sensitivity and understanding among colleagues.

Required skills to be successful:

• Ability to operate without direct supervision
• Experience in managing both skilled and inexperienced team
• Very organised in approach with the skills to plan and share data on progress
• Well versed in MS Office.

About the Team:This role will be reporting directly to the Head of Division and you will be working in busy Logisitcs team based in Jebel Ali Free Zone.What Equips You For The Role:

• Diploma or High School Graduate
• Minimum 2 years of experience in administration role.

About Al-Futtaim Automotive
A major division of the UAE-based Al-Futtaim Group of companies, Al-Futtaim Automotive is an industry leader with presence in 10 countries across the Middle East, Asia and Africa.
Our core business activities at Al-Futtaim Automotive include distribution, manufacturing, leasing and aftersales, and we are firmly established as the regional representative of some of the world's most iconic automotive brands: Toyota, Lexus, Honda, Jeep, Chrysler, Dodge, Volvo and RAM.
We are driven by a customer-centric approach, constantly pushing the boundaries on innovation, quality standards, and value-added service across our vast universe of customers - right from motoring enthusiasts to fleet operators to contractors. Our mission is to become the leader in custom-made mobility solutions by delivering nothing less than world-class omni-channel experiences.
We channel our local expertise and global trust to deliver one of the most comprehensive portfolios of mobility products and solutions, from passenger cars to SUVs, electric vehicles to high-performance motorbikes, commercial vehicles to industrial & construction equipment.
What keeps the company moving forward is a 9000-member strong team, with inspiring possibilities for growth, throughout the career path. This is Al-Futtaim Automotive and we empower talent to move forward.

Al-Futtaim