Location: Dubai
Employment Type: Temporary (Maternity Cover) 1st February 2025 - 1st August 2025
Duration: 1st February 2025 - 1st August 2025 (could start a bit earlier)
Reporting To: Chief Executive Officer (CEO)Job Summary:We are seeking an experienced and dynamic Executive Assistant to provide support to our CEO for a limited period (6 months maternity cover). The ideal candidate will be highly organized, have excellent communication skills in both English and Arabic and have a strong ability to manage time and prioritize tasks efficiently. This role requires discretion, flexibility, and a positive attitude.Key Responsibilities:

• Calendar Management: Efficiently manage the CEO's schedule, including arranging meetings, appointments, and travel itineraries. Alternatively, you will be working with our Travel Coordinator to ensure a smooth booking process. Ensure the CEO is always informed of upcoming commitments and responsibilities.
• Email Management: Organize and manage the CEOs email inbox, draft responses, and reply on behalf of the CEO as necessary. Prioritize and filter emails, ensuring that urgent matters are addressed promptly.
• Communication: Serve as the primary point of contact between the CEO and internal/external stakeholders. Draft, review, and edit communications to ensure clarity and professionalism.
• Meeting Coordination: Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items to ensure timely completion.
• Document Management: Prepare, review, and manage documents, presentations, and reports, ensuring accuracy and attention to detail.
• Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.
• Time Management: Prioritize and manage multiple tasks simultaneously, ensuring that deadlines are met and the CEOs time is used efficiently.
• Flexibility: Be available to assist the CEO after regular working hours if needed, and adapt to changing priorities with ease.
• Professional Demeanor: Maintain a positive and professional demeanor at all times, contributing to a pleasant work environment.

Required Skills and Qualifications:

• Language Skills: Excellent communication skills in English; proficiency in Arabic
• Email Management: Strong ability to draft and manage professional emails on behalf of the CEO.
• Organizational Skills: Exceptional organizational skills with attention to detail and common sense.
• Experience: Proven experience as an Executive Assistant or similar role, preferably supporting C-level executives.
• Confidentiality: Ability to handle confidential and sensitive information with discretion.
• Time Management: Strong time management skills with the ability to multitask and prioritize effectively.
• Flexibility: Willingness to be flexible with working hours when required.
• Positive Attitude: A good mood and a positive attitude are essential for this role.

Preferred Qualifications:

• Education: Bachelor's degree in Business Administration, Communications, or a related field is preferred.
• Technology Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.

Sundus Recruitment Services