Job Description

Job Responsibilities:

Executive Support:

Provide administrative support to the CEO and COO, including calendar management, meeting scheduling, and travel arrangements. Prepare meeting agendas, take minutes, and follow up on action items. Assist in drafting correspondence, reports, and other business documents.

Human Resources Support:

Assist in onboarding and offboarding processes, including documentation and induction coordination. Maintain employee records and ensure proper filing of contracts, leave forms, and HR-related documents. Coordinate staff meetings, training sessions, and team-building activities. Support recruitment activities such as posting jobs, scheduling interviews, and communicating with candidates.

Invoicing & Basic Accounting:

Prepare and issue invoices, track payments, and follow up on outstanding balances. Assist in recording expenses, monitoring budgets, and maintaining financial records. Liaise with external accountant teams to ensure timely reporting and compliance. Support payroll processing by coordinating with HR and Finance.

Presentation & Report Preparation:

Create professional presentations, reports, and business proposals as required by the CEO and COO. Gather data, perform basic research, and compile information for reports and presentations.

General Office Support:

Manage office supplies, handle general correspondence, and coordinate with vendors as needed. Support day-to-day office operations to ensure smooth functioning.

Key Skills Required:

Strong organizational and multitasking skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and accounting software (preferred). Attention to detail, confidentiality, and professionalism. Strong communication and interpersonal skills.
Certainly! Here's a suggested

Qualifications section

for the

Team Assistant

role:

Qualifications:

Bachelor's degree Proven experience (2-4 years) in a similar administrative, HR, or finance support role, preferably reporting to senior executives. Strong knowledge of basic accounting principles and invoicing processes. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), and experience with accounting or invoicing software (e.g., QuickBooks, Xero, or similar) is a plus. Experience in HR administration, including recruitment support and employee documentation. Excellent written and verbal communication skills. Strong organizational skills with the ability to prioritize tasks and meet deadlines. High level of attention to detail, accuracy, and professionalism. Ability to handle sensitive information with discretion and maintain confidentiality. A proactive, flexible, and positive attitude with a willingness to learn and support the team as needed.
Job Type: Full-time

Pay: AED4,000.00 - AED6,000.00 per month

Application Question(s):

What software tools do you have experience using?
Education:

Bachelor's (Required)
Experience:

Admin: 2 years (Required)
Language:

English (Required)
Expected Start Date: 17/04/2025