Job Description

:

- Diary management, organizing travel and a variety of other administrative tasks.

- Document Management: in charge of creating, organizing, and storing important documents.

- Provides a high degree of administrative support to Head of RPM (including but not limited to calendar & document management, travel arrangements, expenses etc)

- Organizing Meetings: From scheduling to preparing agendas, a Team Assistant ensures all meetings run smoothly.

- Attending meetings and taking minutes/action notes. Providing full support on video conferencing using CC supported applications. (Including design & construction related meetings)

- With the help of their team leaders, the Team Assistant schedules appointments alerts the team of looming deadlines and often keeps track of project expenses.

- Set up of project requirements and project files.

- Generating and issuing monthly progress status reports for both internal and external documentation.

- Checking the quality of drawings and documents to be catalogued.

- Producing different listings.

- Assembling equipment data books.

- Forwarding material to client along with official transmittal document.

- Checking the accuracy of transmittals.

- Expediting the review of internal and external documentation within engineering departments.

- Monitoring all drawings and documents.

- Maintain RFI, NCR and Transmittal Logs.

- Providing technical guidance to co-workers; a 'go to' person.

Requirements

- Thorough knowledge of construction design, construction & real estate terminologies.

- Considerable experience working with and understanding construction documentation.

- Strong IT skills. Very strong in excel and word.

- Superior written and verbal communication skills.

Job Type: Full-time