Job Description

Open positions

Site Secretary- Civil

• Manage daily office activities on site, including answering phones, handling correspondence, and filing documents.
• Prepare and distribute project-related documents such as drawings, reports, and meeting minutes.
• Assist in the preparation of project progress reports and maintain project records.
• Facilitate communication between project stakeholders, including contractors, subcontractors, and clients.
• Schedule and coordinate meetings, appointments, and site visits.
• Ensure timely distribution of information and updates to all relevant parties.
• Maintain accurate records of project documentation, including contracts, permits, and change orders.
• Organize and file paperwork in accordance with established filing systems.
• Assist in the preparation of bid packages and contract documents as required.
• Arrange logistics for site meetings and coordinate travel arrangements for project team members.
• Manage office supplies inventory and place orders as necessary.
• Assist in the preparation and monitoring of project budgets and expenses.
• Assist in maintaining health and safety standards on site.
• Ensure that safety documentation and records are up to date and readily accessible.

Secretary (office)-MEP Division

• Manage day-to-day administrative tasks on the MEP construction site, including answering phones, handling correspondence, and organizing files.
• Assist in preparing and distributing MEP-related documents such as drawings, specifications, and equipment schedules.
• Maintain accurate records of project documentation, including contracts, purchase orders, and material submittals.
• Facilitate communication between MEP contractors, subcontractors, engineers, and project managers.
• Schedule and coordinate meetings, inspections, and site visits related to MEP installations.
• Ensure timely dissemination of information and updates to all relevant parties.
• Organize and maintain MEP project files and drawings using document management systems.
• Assist in preparing project progress reports, meeting minutes, and other documentation as required.
• Ensure adherence to document control procedures and standards.
• Coordinate logistics for MEP-related activities, including material deliveries, equipment installations, and commissioning.
• Manage office supplies inventory and procurement for the MEP project team.
• Assist in tracking project budgets and expenses related to MEP installations.
• Support the implementation and maintenance of health and safety standards on the MEP construction site.
• Ensure that MEP contractors and subcontractors comply with safety regulations and procedures.
• Maintain records of safety inspections, incidents, and corrective actions related to MEP work.

Requirements:

Salary AED 5,500.

Candidate must have minimum 4 years of Building construction experience in Uae.

Job Type: Full-time

Pay: From AED5,500.00 per month

Experience:

• construction site secretary: 4 years (Preferred)