Job Description

Job Requisition ID: 165397


Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group's entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.


By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day




Overview of the Role:


Provision of quality services and ensures that document management system is adhered to in accordance with the approved guidelines and project procedure. To make sure and maintain that all the information in the system are always up to date and can be easily retrieved as and when required.




What you will do:


Responsible for:


Technical


• Coordinate all activities related to the Administrative and Technical Document control process.
• Quality handling project assigned, close coordination with the Contractor's and Consultant's and ensure that the AFGRE standard project procedure is being followed. Support the project team in all document control related matters for the smooth implementation and completion of the project.
• Attend to incoming requisition from project development, commercial and other departments and ensure that the entire request is being actioned on time.
• Prepare outgoing transmittals to internal & external customers.
• Maintain updated records in the system and ensure that the information is accurate and up to date.
• Generate the various document control reports as required.
• Make sure that physical filing is always up to date and can be easily retrieve as and when required.



People


• To proactively engaged in all pertinent document control related issues through communication and coordination with the Project Team, Function Managers, other departments and external customers.






Process


• To promote and implement AFGRE document control procedure.
• To strictly implement AFGRE project procedure and guidelines to the Contractor and Consultants.




Customer


• Provide quality services to the Internal and external customer and ensure timely delivery was achieved.






Required skills to be successful:


Job-Specific Skills:

• Majority of the experience must be in document control role.
• Excellent communication skills- fluency in English is a must
• Computer literate, fast but accurately input data (at least 40 to 50 wpm) and ability to easily retrieve records and information.
• Ability to organize work load and to manage a filing methods and management techniques.
• Middle East experience is preferred, but this is not essential
• Proficient in MS Office suites including MSWord, Excel, PowerPoint, Knowledge of Document Control system (Bentley Project Wise preferable) and knowledge in Construction engineering disciplines such as Civil, Mechanical, Electrical, etc. is an advantage.






What equips you for the role:


Minimum Qualifications and Knowledge:

• Educated up to diploma level. Knowledge in document control process, procedures, gained through formal training or work experience.



Minimum Experience:

• At least 4 to 5 years related work experience in document control or clerical office works.



About Al-Futtaim Group Real Estate

The real estate development and operations arm of Al-Futtaim, Al-Futtaim Group Real Estate is responsible for a multi-billion-dollar portfolio across MENA. With high-quality residential, business, retail, tourism, educational and healthcare developments, the master developer caters to the diverse needs of cities and communities in the region. From origination, conception, development, sales, procurement and construction of mega-projects and the leasing, operation and management of these projects after completion, Al-Futtaim Group Real Estate (AFGRE) has been developing and managing owned landbanks, unlocking the economic potential of the region and contributing to future development for more than 40 years.

Our focus is to enable and invest in meaningful relationships to make our properties the best places to live and work, build additional products and services and enable partnerships to create true value to our customers throughout their entire experience with us.

AFGRE is responsible for master planning of all projects in its portfolio, including two large scale mixed use destinations: Dubai Festival City and Cairo Festival City.