Job Title: SecretaryExperience: 2 to 4+ YearsLocation: DubaiDepartment: Applicable to All DepartmentsWork Mode: Full-TimeReporting To: Department HeadJob BriefJoin one of our prestigious client's dynamic team who is seeking a skilled and organized Secretary to provide administrative and clerical support, ensuring the efficient functioning of the department. In this role, you will manage schedules, coordinate meetings, maintain accurate records, and facilitate seamless communication within the team and with external stakeholders.If you have exceptional organizational skills and thrive in a fast-paced environment, this is the perfect opportunity for you.Key ResponsibilitiesAdministrative Support

• Manage the Department Heads schedule, including meetings, appointments, and travel arrangements.
• Draft and prepare memos, letters, emails, reports, and presentations.
• Handle incoming calls, emails, and correspondence, redirecting or escalating as necessary.
• Maintain and update department files (electronic and paper-based) for accurate record-keeping.
• Handle confidential documents with discretion and ensure secure filing.

Meeting and Event Coordination

• Schedule, organize, and coordinate departmental meetings, conferences, and events.
• Prepare agendas, take meeting minutes, and follow up on action items.
• Arrange logistics, such as room bookings, refreshments, and materials for meetings or events.

Communication and Coordination

• Act as a point of contact for internal and external communications.
• Distribute announcements, memos, and reports to relevant stakeholders.
• Maintain professional communication and build positive relationships within and outside the department.

Office Management

• Monitor and replenish office supplies, ensuring the department is well-stocked.
• Handle procurement requests and liaise with vendors for equipment and services.
• Organize travel arrangements, including flights, accommodations, and transportation for team members.

Data and Reporting

• Input and manage data in departmental systems, ensuring accuracy and completeness.
• Generate routine reports on tasks, schedules, and operational metrics.
• Assist with budget maintenance, including expense reports and petty cash handling.

General Support

• Assist in coordinating department events, training sessions, and workshops.
• Provide general administrative support to department staff as required.

QualificationsEducation: High School Diploma or equivalent (Bachelors degree in Business Administration or a related field preferred).Experience

• 2 to 4+ years in administrative or secretarial roles, preferably in a corporate environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with office management software and databases (e.g., SharePoint, SAP).

Skills and Competencies

• Excellent oral and written communication skills in English.
• Strong organizational and multi-tasking abilities.
• Proactive in addressing department needs.
• Strong problem-solving skills for administrative challenges.
• Effective time management and prioritization skills.
• Basic computer proficiency for tasks like emails, scheduling, and spreadsheets.

Why Join Us?

• Professional Growth: Expand your skills with opportunities for continuous learning and development.
• Collaborative Environment: Be part of a team that values innovation, teamwork, and excellence.
• Work-Life Balance: Enjoy a supportive work environment that respects your personal time.
• Competitive Compensation: Receive a rewarding salary and benefits package

This role is critical for ensuring smooth department operations and contributing to an efficient, well-organized team environment.Application InstructionsIf you are a result-oriented Secretary with 2 to 4+ years of experience and a passion for contributing to the growth of our client's company, we invite you to apply by sharing your updated resume with or apply here.Note: We value every application. Due to the high volume, only shortlisted candidates will be contacted.Your understanding is appreciated in this regard!

EMP GoWIN Global