Job Description

Job Summary

We are seeking a highly organized and professional Secretary to provide administrative support to our team. The ideal candidate will be responsible for managing office tasks, handling communication, and ensuring that all administrative functions run smoothly. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks efficiently.

Key Responsibilities

• Administrative Support:
• Perform general administrative duties, including managing correspondence, scheduling appointments, and handling phone calls.
• Prepare and organize documents, reports, and presentations.
• Maintain and update office files and records, ensuring all documents are properly archived.
• Office Management:
• Oversee office supplies inventory, placing orders and restocking as needed.
• Coordinate with vendors and service providers for office maintenance and repairs.
• Organize and manage office events, meetings, and conferences.
• Communication:
• Serve as the primary point of contact for internal and external communications.
• Draft and proofread emails, letters, and other written documents.
• Facilitate effective communication between team members, departments, and clients.
• Scheduling and Coordination:
• Manage and coordinate executive schedules, including meetings, travel arrangements, and appointments.
• Assist in the planning and execution of company events and meetings.
• Prepare agendas and take meeting minutes, distributing them to relevant parties.
• Data Entry and Management:
• Enter and maintain data in various databases and systems.
• Generate reports and summaries as required by management.
• Ensure the accuracy and confidentiality of all information and records.
• Client and Visitor Relations:
• Greet and assist visitors, ensuring they are directed to the appropriate person or department.
• Handle client inquiries and provide information about the company's services.

Qualifications

• Education:
• High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is a plus.
• Experience:
• Previous experience as a Secretary or in a similar administrative role is preferred.
• Experience with office management software (e.g., MS Office Suite, Google Workspace) is required.

Job Type: Full-time

Pay: AED4,000.00 per month

Experience:

• secretary: 1 year (Preferred)