Secretary

Dubai, United Arab Emirates

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Job Description

Our client, an international shipping company, is seeking to hire a competent Executive Secretary to provide essential support to their high-ranking officials. You will play a crucial role in organizing and maintaining the executives schedule, as well as performing various administrative tasks.Responsibilities.

Assist with document translations.
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate.
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Maintain executives agenda and assist in planning appointments, board meetings, conferences etc.
Make travel arrangements for executives
Handle confidential documents ensuring they remain secure
Prepare invoices or financial statements and provide assistance in bookkeeping
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
Maintain electronic and paper records ensuring information is organized and easily accessible.

Requirements;

Minimum of 10 years experience working for an international corporation.
Flexibility in regards to working hours (willing to work overtime/on the phone during closed hours).
Fluent in English and Tagalog; French will be an added advantage.
Proficient in MS Office and back-office software (e.g. ERP)

NADIA Global

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