Job Description

Job Title:

Secretary / Document Controller (Finance Background)

Department:

Administration / Finance

Reports To:

Office Manager / Finance Manager

Company:

Real Estate Development Firm

Job Summary:

The

Secretary / Document Controller

plays a pivotal role in managing administrative and financial documentation within the company, ensuring the efficient flow of information related to

real estate development projects

. This role requires a combination of strong

organizational, administrative, and financial management skills

, along with a solid understanding of

Dubai Real Estate Laws and Regulations

to support company operations effectively.

Key Responsibilities:Secretarial & Administrative Duties:

Manage and coordinate

executive calendars, schedules, and appointments

. Organize

meetings, conferences, and travel arrangements

. Prepare and distribute

meeting agendas, minutes, and other supporting documents

. Handle

incoming and outgoing correspondence

, including emails, letters, and faxes. Maintain

office supplies and equipment inventory

to ensure smooth operations. Greet

visitors

and handle

phone calls professionally and courteously

.

Document Control:

Establish and maintain an

efficient document control system

for project-related records, including

contracts, invoices, financial statements, and project plans

. Ensure all documents are

correctly labeled, indexed, and stored

in compliance with company policies. Oversee

document issuance and distribution

to authorized personnel. Track and monitor

document revisions

to ensure stakeholders have access to the latest versions. Assist in compiling and submitting

project close-out documentation

.

Finance Support:

Assist in processing

invoices, purchase orders, and expense reports

. Maintain

accurate financial records

and prepare

periodic reports

. Support the preparation of

budgets and financial forecasts

. Reconcile

bank statements and corporate credit card accounts

. Assist with

financial audits and reviews

as required.

Real Estate Laws & Compliance:

Ensure

strict compliance with Dubai Real Estate Laws and Regulations

, particularly in relation to

contract management, financial documentation, and project approvals

. Maintain updated knowledge of

Dubai Land Department (DLD), RERA regulations, and legal requirements

affecting real estate transactions. Assist in the

preparation and submission of regulatory reports

as required by authorities. Support legal teams in handling

lease agreements, property sales, and transfer documentation

in compliance with UAE laws.

Qualifications & Experience:

Bachelor's degree

in

Business Administration, Finance, Accounting, or a related field

. Minimum of

3 years

of experience in a

secretarial or administrative role

, preferably within the

real estate

or

construction

industry.

Strong understanding of financial concepts and document control procedures

.

Must be proficient in Dubai Real Estate Laws and Regulations

(including

Dubai Land Department (DLD)

and

RERA

requirements). Excellent

written and verbal communication skills

. Proficiency in

Microsoft Office Suite

(Word, Excel, PowerPoint) and document management software. Ability to work

independently and collaboratively

in a team environment. Strong

organizational and time management skills

with a keen eye for detail. Ability to maintain

confidentiality

in handling sensitive financial and corporate documents.

Additional Information:

This position offers a

competitive salary

and

comprehensive benefits package

. The successful candidate will thrive in a

fast-paced

and

dynamic

work environment, contributing to the continued success and growth of the firm.
Job Type: Full-time

Pay: AED5,000.00 - AED8,000.00 per month