Job Description

Job description

Only relevant experience candidates may apply (Females Only).

Nationality : Philippines

:

1. Job Title

Personal Secretary cum Trade Finance Officer

2. Objective

To provide comprehensive administrative, financial, and trade-related support to the CEO, ensuring smooth business operations, regulatory compliance, and efficient coordination of trade and financial activities.

3. Key Responsibilities

Personal Secretary Duties

Manage and maintain the CEO's schedule, appointments, and travel arrangements. Handle correspondence, calls, and emails on behalf of the CEO. Organize and prepare reports, presentations, and documentation for meetings. Maintain confidentiality and discretion in handling sensitive business and personal matters. Coordinate with internal and external stakeholders for meetings, events, and project updates.

Trade Finance Responsibilities

Oversee trade documentation, including invoices, contracts, shipping documents, and customs clearance. Ensure compliance with local and international trade regulations. Assist in financial planning, budgeting, and forecasting for trade transactions. Manage financial records related to trade activities, ensuring accuracy and compliance. Coordinate with banks and financial institutions for trade financing, LC issuance, and fund management. Monitor and analyse financial performance metrics related to trade and investment.

4. Qualifications & Experience

Bachelor's degree in Business Administration, Finance, Accounting, or a related field. Minimum of 3-5 years of experience in a similar role, preferably in an international trade or finance environment. Strong organizational, communication, and multitasking skills. Knowledge of financial analysis, trade regulations, and documentation. Proficiency in Microsoft Office Suite (i.e. Word, Excel & PowerPoint) and financial software applications. Ability to handle confidential information with discretion.

5. Performance Metrics

Task Completion Rate:

Efficiency in handling administrative and trade-related duties.

Compliance Rate:

Adherence to financial and trade regulations.

Accuracy in Financial Reporting:

Precision in trade finance documentation and transaction processing.

Stakeholder Satisfaction:

Feedback from the Departmental Heads, Clients, and Financial Institutions.

6. Tools & Communication Channels

Email and communication platforms (e.g., Outlook, Zoom, Microsoft Teams). Financial and trade management software. Document management systems for secure record-keeping. Regular reporting and performance review meetings.

7. Conclusion

The Personal Secretary cum Trade Finance Officer plays a vital role in ensuring seamless business operations, financial accuracy, and trade compliance. By effectively managing administrative, financial, and trade functions, this role contributes to the overall efficiency and success of the organization.

Location : Sharjah

Salary : TBD

Job Type: Full-time

Job Type: Full-time