Secretary Cum Receptionist
Sharjah, United Arab Emirates
Job Description
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Please review the job description and answer all questions and tests to submit your complete applicaton. Incomplete applications wont be entertained. Receptionist Duties
- Front Desk Management:
- Greet visitors and clients warmly and professionally.
- Manage incoming and outgoing mail and deliveries.
- Maintain a tidy and welcoming reception area.
- Communication Handling:
- Answer, screen, and forward incoming phone calls.
- Respond to general inquiries and provide information about the organization.
- Visitor Coordination:
- Schedule and coordinate appointments and meetings.
- Ensure visitors sign in and out as per security protocols.
- Inform relevant staff members of visitor arrivals.
- Administrative Support:
- Prepare and manage correspondence, reports, and documents.
- Organize and maintain files, records, and databases.
- Assist with scheduling meetings, booking conference rooms, and organizing calendars.
- Document Management:
- Draft, edit, and proofread documents, letters, and emails.
- Manage physical and electronic filing systems for easy retrieval.
- Office Supplies and Inventory:
- Monitor and order office supplies and ensure stock levels are maintained.
- Keep track of inventory and handle procurement of office equipment and materials.
- Event Coordination:
- Assist in organizing company events, meetings, and conferences.
- Handle logistics such as catering, setup, and post-event cleanup.
- Data Entry and Management:
- Enter and update data in internal databases.
- Compile and generate reports as needed.
- Travel Arrangements:
- Arrange travel itineraries, accommodations, and transportation for staff.
- Prepare and manage expense reports.
- Customer Service:
- Address client or visitor complaints and resolve issues in a timely manner.
- Provide excellent customer service to ensure a positive experience for visitors and clients.
- Communication Skills: Excellent verbal and written communication skills.
- Organizational Skills: Strong ability to multitask, prioritize, and manage time effectively.
- Technical Proficiency: Proficiency in office software (e.g., MS Office, email clients, scheduling software).
- Interpersonal Skills: Friendly and professional demeanor with strong interpersonal skills.
- Attention to Detail: High level of accuracy and attention to detail in all tasks.
- Problem-Solving Skills: Ability to handle unexpected issues and find effective solutions quickly.
- Sharjah: Reliably commute or planning to relocate before starting work (Preferred)
- Notice period/ Availability to join
- Last drawn salary
- Is the salary posted for this job acceptable to you?
- receptionist/secretary: 2 years (Preferred)
- UAE: 1 year (Preferred)
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Job Detail
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Job IdJD1687366
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationSharjah, United Arab Emirates
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EducationNot mentioned