Job Description

The Secretary provides administrative support to ensure the smooth functioning of the office. Responsibilities include managing schedules, handling correspondence, organizing meetings, and maintaining records. The Secretary acts as a key point of contact for internal and external stakeholders. Key Responsibilities: Administrative Support: Perform general clerical duties including photocopying, faxing, mailing, and filing. Answer and direct phone calls, take messages, and handle correspondence. Manage office supplies and ensure the office is well-equipped. Schedule Management: Maintain and update calendars for executives and managers. Schedule and coordinate meetings, appointments, and travel arrangements. Prepare agendas and take minutes of meetings. Document Management: Prepare and edit documents, reports, and presentations. Ensure the accurate and timely filing of documents and records. Maintain both physical and electronic files in an organized manner. Communication: Serve as the main point of contact for internal and external communications. Draft and distribute emails, letters, and other correspondence. Handle confidential and sensitive information with discretion. Event Coordination: Assist in planning and organizing company events, conferences, and seminars. Coordinate logistics for events, including venue booking, catering, and guest management. Office Management: Assist with the day-to-day operations of the office. Ensure the office environment is tidy and professional. Coordinate with vendors and service providers. Qualifications and Skills: High school diploma or equivalent; additional qualifications as a secretary or administrative assistant will be a plus. Proven experience as a secretary or in a similar administrative role. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Excellent written and verbal communication skills. Strong organizational and time-management skills. Attention to detail and problem-solving skills. Ability to handle multiple tasks and prioritize effectively. Professional demeanor and strong interpersonal skills. Additional Requirements: Fluency in English (Arabic language skills can be an advantage). Ability to work independently and as part of a team. Flexibility to work extra hours if needed.