Job Description

Sales Coordinator Responsibilities

• Sales Support
• Assist the sales team in preparing proposals, contracts, and presentations.
• Manage the CRM system and ensure all client information is accurate and up-to-date.
• Follow up on leads, quotes, and client queries to ensure sales targets are met.
• Order Management
• Coordinate the processing of sales orders from initiation to delivery.
• Communicate with suppliers and logistics teams for timely product delivery.
• Reporting
• Prepare and distribute sales performance reports and forecasts.
• Track sales metrics and highlight areas needing attention.
• Customer Relationship Management
• Act as a point of contact for clients, addressing issues promptly.
• Coordinate post-sale services, such as feedback collection or follow-ups.
• Team Coordination
• Schedule and organize sales team meetings.
• Ensure alignment between sales, marketing, and customer service teams.

Office Coordinator Responsibilities

• Administrative Support
• Oversee day-to-day office operations, including scheduling and correspondence.
• Manage office supplies and equipment procurement.
• Communication Management
• Handle incoming and outgoing communications (emails, calls, etc.).
• Serve as a liaison between departments for smooth coordination.
• Document Control
• Maintain and update office files, records, and documents.
• Assist in preparing reports, meeting minutes, and presentations.
• HR and Payroll Assistance
• Support the HR department with onboarding and employee documentation.
• Coordinate with payroll for timely salary disbursements.
• Facilities Management
• Ensure the office is well-maintained and functional.
• Coordinate repairs, cleaning, and other facility needs.
• Event and Schedule Coordination
• Plan and organize office events or meetings.
• Maintain calendars for office-wide scheduling.

Let me know if you'd like a more tailored distribution for specific industries or requirements!

4oYou said:NO need for : Team Coordination, HR and Payroll Assistance, Facilities Management. For the Event and Schedule Coordination: she will be looking after the local and International events related to our business ChatGPT said:ChatGPT

Here's the revised job distribution for the Sales Coordinator and Office Coordinator roles based on your updated requirements:

Sales Coordinator Responsibilities

• Sales Support
• Prepare proposals, contracts, and presentations for clients.
• Maintain the CRM system to ensure client information is accurate.
• Follow up on leads, quotes, and client inquiries to help meet sales targets.
• Order Management
• Process sales orders, coordinating with suppliers and logistics teams for delivery.
• Track order progress and resolve any delays or issues.
• Reporting
• Generate and distribute sales performance reports and forecasts.
• Analyze sales data to identify trends and areas for improvement.
• Customer Relationship Management
• Serve as the main point of contact for clients, addressing concerns or queries.
• Coordinate post-sale services, such as collecting feedback or scheduling follow-ups.

Office Coordinator Responsibilities

• Administrative Support
• Manage day-to-day office operations, including correspondence and scheduling.
• Monitor and replenish office supplies to ensure smooth operations.
• Communication Management
• Handle all incoming and outgoing communications (emails, calls, etc.).
• Facilitate coordination between different departments for operational efficiency.
• Document Control
• Maintain organized office records, files, and documents.
• Assist in preparing reports and presentations as needed.
• Event and Schedule Coordination
• Plan and organize local and international events related to the business.
• Coordinate with event organizers, vendors, and internal teams for successful execution.

Job Types: Full-time, Part-time

Expected hours: No less than 4 per week

Experience:

• advertising: 1 year (Preferred)

Location:

• Ajman (Preferred)