Job Description

Job Role: Room Reservations Coordinator

Place of Work: Abu Dhabi

Overview:

The Room Reservations Coordinator is responsible for managing the schedules and allocation of the spaces. This role ensures efficient use of facilities by coordinating bookings, handling requests, and providing support to the team. The role works closely with departments, higher management, and administrative teams to ensure smooth operations, support, and optimal space utilization. This position will track space requests and look for efficiency improvements.

Key Responsibilities:

Process and approve requests for room reservations with special timings.

Maintain and update scheduling software with accurate room availability and booking details.

Coordinate room assignments for activities, meetings, and special events.

Serve as the primary point of contact for employees regarding room reservations.

Provide guidance on the company policies and procedures for space usage.

Address and resolve scheduling conflicts or last-minute changes.

Work with custodial and IT teams to ensure rooms are set up appropriately for scheduled events.

Can implement improvements to the reservation and current scheduling system, especially in response to feedback or changing needs of departments.

Ensures that rooms are reserved with attention to safety standards, accessibility, and facilities needs

Qualifications and Key Requirements:

Bachelor's degree in business administration, hospitality, facilities management, or a related field.

At least 3-4 years of progressive experience.

Experience in scheduling, customer service, or administrative support.

Proficient with Microsoft Office (Excel, Word, PowerPoint, and any related software).

ADA guidelines familiarity a plus. Familiar with PeopleSoft, Banner, or Datatel system.

Excellent verbal and written communication skills.

Excellent interpersonal skills, organizational skills, and attention to detail.

Job Type: Full-time

Pay: AED5,000.00 - AED6,000.00 per month

Application Question(s):

Are you willing to be based in Abu Dhabi? Yes or No Do you have experience arranging and scheduling room bookings with a system involved? Yes or No
Experience:

* room booking: 2 years (Preferred)