Job Description

Job Title: Resources and Inventory Officer



Responsibilities:

Develops the inventory

management strategy of the company with the goal to control costs within

budget, generate savings, rationalise inventory and maximize the working

capital available.

Maintains, manages and

accounts for inventory of materials which include stock locations. Using a

computer, he accounts for receipts of new items, returns, processes re-orders

and associated issues, and inputs essential data on all the handled

materials, while adhering to strict accounting and auditing procedures.

Controls perpetual

inventory stock counting and accuracy checks, processes and approves

payment invoices, and investigates discrepancies and shortages to minimize

overstocks and remove redundant and obsolete raw materials.

Ensures that the inward

goods and stock control are properly handled and organized for the

achievement of corporate goals.

Based on suggested and

computer-monitored order listings, he performs regular cycle counts of

inventory materials and conducts yearly physical inventory counts.

Ensures inward products

are received and managed according to the company's standard procedure, so

materials will be readily available for consumption or whenever needed.



• To procure materials economically


at a cost consistent with the quality and service required. However, generally

all purchases may be attempted at the lowest cost.



• Maintain daily records of shipments


and invoices to see what resources need to be replenished.



Tracking and maintaining

inventory by using the inventory management module in the ERP software.

Maintains an uninterrupted

flow of consumable resources to support the various business requirements

from time to time.

Organizes and maintains

the inventory floor area to ensure efficient material storage and

handling. He also maintains labeling systems on the stock items.

Makes sure that any late

materials or those that hold up business for a certain reason are followed

up until they are received. Also, he sees to it that sub-contract

processes are received back and ensures no late deliveries in the future

with suppliers.

Provides routine

management reports regarding inventory performance, which involves

evaluating and monitoring usage and cost of materials, consumables and

scrap.

Creates and maintains

accurate written procedures for the primary inventory control functions and

processes, ensuring accuracy and integrity of the stock management system

implemented.

Implements improvement

systems and processes to reduce inventory setbacks, while minimizing costs

and maximizing working capital. He also ensures that resource orders are

fully and properly delivered and that all stocks have been correctly

allocated to corresponding budgets.

To conduct a monthly check on

inventories and submit the reconciled stock report to the management.

Creates daily reports to

control the key critical areas of the stock system and address any

discrepancy. This task involves managing control measures to make sure

inaccuracies and errors are highlighted and resolved.

Coordinates periodic

safety inspections and testing of any specialized piece of utility

equipment.



• Performs miscellaneous duties,


which are work-related, as assigned.



• Forecast future stock needs in


order to ensure timely availability of the resources to the teachers and

students.



• Stay abreast of new products,


current market rates and suppliers offering better prices.



• Maintain accurate records of the


potential vendors in the market with their contact details.



• Search for new vendors, negotiate


the price as per the approved budget, check the samples and place the orders.





Check

the quality and quantity of stock received to maintain the standards.



• Ensure


shop / shelves / counter are clean and presentable at all times to comply with

the schools' policies and procedures as well as Health and Safety requirements.





Lifting

of heavy boxes of books in receiving and placing inventory.



Requirements:

• Diploma or Bachelor's Degree in Commerce, Accounting,


Finance or other.



• 2 years' relevant work experience.
• The candidate should ideally have relevant


professional qualifications or suitable background experience in controlling

inventory and purchasing, i.e. having a detailed understanding of material

requirements planning (MRP) and enterprise resource planning (ERP) systems.





Strong Microsoft Office skills.





Excellent written and verbal communication skills in

English.





Ability to work independently and in a team oriented

environment.



• To be more effective in his


position, an inventory coordinator should also be able to establish and

maintain good working relationships with other members of the company and

vendors.