Job Description

Job Summary:

We are seeking a detail-oriented and highly organized Recruitment & Payroll Incharge to manage both the recruitment and payroll functions within the Human Resources department. This role requires the ability to effectively balance talent acquisition responsibilities with payroll administration to ensure smooth operations in staffing and compensation management. The ideal candidate will have experience in both recruitment processes and payroll systems, with a strong understanding of HR compliance, employee compensation, and benefits management.

Key Responsibilities:Recruitment Responsibilities:

• Recruitment Strategy & Execution:
• Manage the end-to-end recruitment process, from identifying staffing needs to onboarding new hires.
• Coordinate job postings, resume screening, candidate interviews, and reference checks.
• Ensure a positive candidate experience throughout the hiring process and maintain strong communication with candidates.
• Collaborate with department managers to understand staffing requirements and ensure timely and efficient recruitment.
• Sourcing & Candidate Pool Management:
• Utilize various sourcing methods (job boards, social media, professional networks, recruitment agencies) to attract qualified candidates.
• Maintain a database of potential candidates for future hiring needs.
• Ensure diversity and inclusion goals are met by promoting equal opportunity in recruitment practices.
• Onboarding & Documentation:
• Oversee the smooth onboarding process for new hires, ensuring all necessary paperwork, orientations, and training are completed.
• Ensure compliance with labor laws by maintaining proper employee records and documentation.

Payroll Responsibilities:

• Payroll Administration:
• Process accurate and timely payroll for all employees, ensuring compliance with company policies and relevant labor laws.
• Coordinate with the finance department to ensure payroll data (salaries, bonuses, deductions, and taxes) is accurate and processed on time.
• Handle employee payroll inquiries, address discrepancies, and resolve payroll-related issues.
• Benefits & Deductions Management:
• Administer employee benefits programs, such as health insurance, retirement plans, and other compensatory packages.
• Ensure correct deductions are applied for taxes, insurance, retirement plans, and other applicable programs.
• Tax Compliance & Reporting:
• Ensure compliance with local, state, and federal tax regulations and statutory deductions.
• Prepare and submit necessary payroll reports to government agencies, tax authorities, and insurance providers.
• Maintain records of tax filings and other relevant documentation for audit purposes.
• Payroll Systems & Process Improvement:
• Manage and maintain payroll software or systems to ensure accurate data management.
• Continuously assess and improve payroll processes to enhance efficiency and reduce errors.
• Keep updated on best practices in payroll and HR technology to ensure the company remains compliant and efficient.

General HR Responsibilities:

• Ensure alignment of recruitment and payroll functions with the company's HR policies and objectives.
• Maintain confidentiality of employee information and payroll data.
• Stay updated with the latest HR trends, legal requirements, and industry standards to ensure compliance and improve processes.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, Finance, or a related field (or equivalent work experience).
• [Insert number] years of experience in recruitment and payroll management, with a solid understanding of both functions.
• Proficiency in HR software or payroll systems (e.g., ADP, QuickBooks, SAP, etc.).
• Strong knowledge of labor laws, tax regulations, and payroll compliance.
• Excellent communication skills with the ability to interact effectively with candidates, employees, and management.
• Detail-oriented with a high level of accuracy and ability to manage multiple tasks simultaneously.
• Strong organizational and problem-solving skills.
• Confidentiality and discretion when handling sensitive employee information.

Job Type: Full-time