Job Title: Receptionist (UAE Nationals only)Location: A Private School in Al Ain, UAEJob Summary:The Receptionist at School plays a vital role in providing an exceptional first impression for students, parents, staff, and visitors. This position requires excellent interpersonal and organizational skills, as well as a proactive approach to handling day-to-day administrative tasks in a busy school environment.Key Responsibilities:Front Desk Management

• Greet and welcome visitors, students, and parents, providing assistance and answering inquiries in a warm and professional manner.

• Maintain security by monitoring visitor sign-in/out processes and issuing visitor badges as required.

Communication

• Answer and direct phone calls, take messages, and respond to emails promptly.

• Communicate effectively with staff, students, and parents, ensuring information is shared accurately and promptly.

Administrative Support

• Manage student attendance records, including late arrivals and early departures, and report any irregularities to the appropriate staff.

• Assist with scheduling appointments, meetings, and tours of the school for prospective families.

• Coordinate mail distribution, handle incoming/outgoing packages, and manage office supplies inventory.

Student and Parent Support

• Provide support to students in need of minor assistance, such as forgotten items or basic first aid (following proper school protocols).

• Assist parents with information on school events, schedules, and any other relevant inquiries.

Record-Keeping and Data Entry

• Maintain accurate records in school databases, including contact details, visitor logs, and emergency contacts.

• Assist with preparing reports, presentations, and other documents as needed.

Event and Activity Coordination

• Help organize and coordinate school events, such as parent-teacher meetings, assemblies, and special activities.

• Manage the reception area, ensuring it is tidy, welcoming, and stocked with up-to-date information materials.

RequirementsQualifications:

• High school diploma or equivalent; additional qualifications in administration or related field are a plus.

• Proven experience as a receptionist, administrative assistant, or similar role.

• Excellent communication and interpersonal skills, with a friendly and approachable demeanor.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and basic knowledge of school management software.

• Ability to multitask, work under pressure, and maintain confidentiality.

Preferred Skills:

• Previous experience working in a school or educational setting.

• Basic knowledge of first aid (certification is a plus).

• Strong organizational and time-management skills.

Working Hours:Full time contract with flexible working hours.BenefitsSalary: AED 5000Benefits: as per UAE labor laws

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