JPC - 4261 - Receptionist / Office AdminLocation: Abu Dhabi
Position Type: Contractual
Language Proficiency: BilingualJob Responsibilities:
Immediate joiners neededRole & Responsibility:Should have expertise in MS Office. Manage the event/ visitors Prompt in attending telephone calls and take messages or forward calls. Schedule and confirm appointments, meeting rooms schedules and maintain calendars. Greet and welcome customers, clients, and other visitors. Check visitors in and direct or escort them to specific destinations. Inform other employees of visitorsxe2x80x99 arrivals or cancellations. Copy, file, and maintain paper or electronic documents. Handle incoming and outgoing mail and email, invoices, and other documents. Provides administrative support to FM service providers to ensure efficient operation of the office. Carries out administrative duties such as filing, typing, copying, binding, scanning etc. Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations. Supports team by performing tasks related to organization and strong communication. Coordinate with FM service providers to maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies. Attends building maintenance or incidents requests and ensure completion of tasks by FM. Contributes to team effort by accomplishing related results as needed. Following up with external stakeholders - clients/ sub-contractors / site team. Qualification/ Skills Required: Graduate or equivalent diploma or equivalent education required. 2-3 years of administrative assistant experience (Required) (Facility Management, or government offices experience is preferred) Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint, and Adobe Acrobat English

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