Job Description

We are hiring an administration assistant, who will be responsible for directly assisting the operation managers in organizing and follow up on schedules, respond to customer queries, service and grievances. she will support the Operation Manager in effective implementation of day to day office workflows, business development initiatives, various registration processes, work-permit requests, estimations and all type of follow up procedures including account receivables.

Females Only : Must live in Mussaffah ?

Key Responsibilities:

• Administrative Support:

• Manage the daily schedule of work.
• Coordinate and arrange meetings, including preparing agendas and materials, taking minutes, and following up on action items.
• Handle correspondence, including emails, phone calls, and mail, ensuring timely and accurate responses.
• Document Management:
• Prepare and edit correspondence, reports, presentations, and other documents, .
• Maintain filing systems, both electronic and physical, ensuring easy retrieval and security of documents.

Office Management:

Order and maintain office supplies and equipment

• Coordinate maintenance and petty cash of office use.
• Ensure the office is organized and tidy.

Customer Service:

• Greet and assist visitors, ensuring a professional and welcoming environment
• Handle inquiries and provide information to internal and external parties.
• Data Entry and Record Keeping:
• Enter and update data accurately in databases and spreadsheets.
• Maintain and update contact lists and other

• Financial Administration :

• Assist with basic bookkeeping tasks, such as processing invoices and expense reports.
• Track and reconcile budgets and expenditures.
• Manage logistics, including catering, and travel arrangements.

Qualification:

• Education: High school diploma or equivalent; an associate degree or relevant certification is a plus.

Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities. Attention to detail and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information.
• Customer service orientation and interpersonal skills.
• Professional demeanor and appearance
• Dependability and a strong work ethic.
• Flexibility and adaptability to changing priorities.
• Ability to work independently and as part of a team.

Personal Attributes:

• Professional demeanor and appearance

• Dependability and a strong work ethic.
• Flexibility and adaptability to changing priorities
• Ability to work independently and as part of a team.

Working Conditions:

• Typically works in an office environment.

• Must be living in mussafah - Abu Dhabi or agree to relocate.

Job Type: Full-time

Pay: AED2,500.00 - AED3,000.00 per month

Ability to commute/relocate:

• Mussafah: Reliably commute or planning to relocate before starting work (Required)

Experience:

• administrative assistant: 2 years (Required)

Language:

• Tagalog + english (Required)

Location:

• Mussafah (Required)