The roleAs part of the Property & Workplace team, the role of the Receptionist is to help provide a first class professional reception service to DLA Piper, which is client and commercially focused and supportive of the firms business needs and vision.You will be required to attend to the front of the house responsibilities, which will include attending to and looking after visitors and the relevant Facilities.This job description is not exhaustive and the job holder may be required to undertake additional duties from time to time to ensure the smooth running of the department.MAIN DUTIES AND RESPONSIBILITIES

• Provide a first class, professional and courteous reception service to guests and colleagues. Working as part of the Reception team to deliver an efficient reception service to the firm.
• Ensure visitors are greeted and attended to in an efficient, courteous and responsive manner at all times.
• Be proactive in the management of visitors, ensuring that no visitor is left unattended or unmanaged.
• Attend to reception calls, both internal and external, and divert to the relevant department / individual and manage driver calendars by assigning jobs as required.
• Book meeting rooms in MS Outlook and arrange any pre-requisites for the meetings, read and respond to reception emails in a timely manner.
• Take refreshment requests from the meeting rooms, prepare beverages and serve. Collect used crockery from meeting rooms, hand wash and keep ready for next use. Track and replenish stock of client kitchen items, meeting rooms supplies, coffee machine consumables, crockery, etc.
• Prepare the meeting room in advance by connecting presentation laptops with presentation files in Microsoft PowerPoint , MS Teams meeting links, flashdrives, pointers /clickers, notepads, pens, projector / TV, window blinds management, flip chart boards, markers, arranging additional chairs or any pre-requisites for the meeting.
• Ensure catering is arranged as per request, served at the correct time and catering bills are processed timely.
• Ensure the reception and meeting room areas are maintained, kept tidy at all times and in excellent condition. Report any maintenance or related problems to the appropriate department immediately as they become apparent. Work in co-operation with colleagues in the Property & Workplace department and in other departments to ensure the smooth and efficient operation of the reception and meeting room areas.
• Work in co-operation with security teams on car parking and other related areas of visitor management.
• React efficiently and promptly to any queries, requests or problems.
• Assist with maintaining, in an efficient and timely manner, all reception and meeting room related documentation. Ensure any brochure stands, newspapers and magazines etc are kept tidy and up to date.
• Ensure any reception and meeting room service level agreements are adhered to and attend staff meetings as appropriate.
• Respond effectively, promptly and reliably to general enquiries from internal and external contacts.
• Recognise issues arising from disability and special needs of visitors, recognise impact of cultural differences and expectations of different culture, appreciate the role of others in the Property & Workplace team, and in the organisation in general.
• Support other members of the Reception and Property & Workplace teams and provide adequate cover in the absence of department staff.
• Read and understand the requirements of the firms Health and Safety policy and ensure that it is applied appropriately.
• Undertake ad hoc projects as directed by the Team leader and any other duties which may reasonably be deemed to come within the scope of the role.

ABOUT YOU

• Highschool graduate or higher
• Proficient in the use of Microsoft programs like Outlook , Excel, PowerPoint, Teams
• Experience in operating in a similar role in a corporate environment.
• Excellent communication skills
• Have the ability to prioritise and multi task.
• Demonstrates flexibility, initiative and a willingness to take responsibility.
• Able to work as part of a team

ABOUT USDLA Piper is a global law firm with lawyers and business service professionals located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific. Our global reach ensures that we can help businesses with their legal needs anywhere in the world. We strive to be the leading global business law firm by delivering quality, service excellence and value to our clients and offering practical and innovative legal solutions to help them succeed. Our clients range from multinational, Global 1000, and Fortune 500 enterprises to emerging companies developing industry-leading technologies, as well as government and public sector bodies.OUR VALUESIn everything we do connected with our People, our Clients and our Communities, we live by these values:

• Be Supportive - we are compassionate and inclusive, valuing diversity and acting thoughtfully
• Be Collaborative xe2x80x93 we are proactive, passionate team players investing in our relationships
• Be Bold xe2x80x93 we are fearless and inquisitive, challenging ourselves to think big and find creative new solutions
• Be Exceptional xe2x80x93 we are strategic and driven, exceeding standards and expectations

DIVERSITY AND INCLUSIONAt DLA Piper, diversity and inclusion underpins how we live our values and everything we do. We believe that everyone has a voice, and that everyone's voice counts. We know that the rich diversity across our firm makes us stronger, more innovative and creative, which helps us to better serve our clients and communities. We are committed to providing an inclusive working environment and culture across our global firm, where everyone can bring their authentic self to work.Diversity of perspective, thought, background and culture combine to make us the leading global law firm; that's why we actively seek to build balanced teams. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people - however your talent is packaged, whatever your background or circumstance and regardless of how you identify.HYBRID WORKINGWe recognise that people have responsibilities and interests outside of their career and that as a business, we all benefit from working flexibly. Thats why we are open to discussing with candidates the different ways in which we are able to support requests for agile working arrangements.PRE-ENGAGEMENT SCREENINGIn the event that we make an offer to you, and where local legislation permits and where relevant, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability and work-related references.5398 | United Arab Emirates | Dubai

DLA Piper