Job Description

The Role

• Greet visitors and clients in a professional manner, ensuring a positive first impression of the company. - Answer and direct phone calls, emails, and inquiries to the appropriate departments, maintaining high levels of professionalism and efficiency. - Handle incoming and outgoing correspondence, including mail and packages. - Support the team with administrative duties such as filing, copying, scanning, and organizing documents. - Maintain and update company records, databases, and filing systems to ensure accurate and efficient document management. - Assist with scheduling meetings, appointments, and managing office calendars as needed. - Prepare and format documents, reports, and presentations for internal and external use. - Manage office supplies inventory and coordinate with suppliers to ensure the office is well-stocked. - Ensure the office is well-maintained, coordinate repairs and maintenance with building management or external vendors. - Liaise with external service providers for office needs, such as cleaning services, IT support, and office equipment maintenance. - Organize and coordinate office events, meetings, and any office-related activities to promote a positive work environment. - Provide general administrative support to various departments and assist with ad hoc tasks as required.


Requirements

• Language Skills: Fluency in English. - Experience: 3-4 years of experience in a receptionist or administrative role, preferably in the UAE. - Administrative Skills: Strong organizational skills with the ability to handle multiple tasks and prioritize effectively. - Document Management: Experience in handling documents, filing systems, and general administrative work. - Office Management: Proven experience in managing office supplies, facilities, and vendor relationships. - Tech-Savvy: Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with office equipment (printers, copiers, etc.). - Communication Skills: Excellent verbal and written communication skills. - Self-Motivated: Proactive and goal-oriented, with a passion for driving business growth in a fast-paced environment. - Attention to Detail: A high level of accuracy and attention to detail, especially when managing documents and records.


About the company

Linkco is a bespoke HR consultancy based in Dubai, UAE providing personalized HR solutions to clients across the GCC and wider Middle East Region.