Company DescriptionAt Turner & Townsend we\'re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.Every day we help our major global clients deliver ambitious and highly technical projects in over 130 countries worldwide.Our team is dynamic, innovative and client-focused. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to work on some of the most exciting projects in the world.We\'re looking for a professional and personable receptionist to join our Dubai office. If you excel in creating a welcoming atmosphere and managing front office interactions, you could be the perfect fit for our team. General Admin SupportLooking after the Front Office, Welcoming the guestsAnswering the telephone and taking messagesMaintaining the tidiness of the boardroom and meeting rooms and office facilitiesOrganising lunches for guests, workshops, and celebrations. (Coordinate with Office Manager)Serving of Coffee/Tea/Water to the RMD,Guests and board meetingPreparing of fruit baskets for the staff every morningManaging meeting room bookingMaintaining the office supplies inventory and purchasingLiaising the maintenance work with the contractors & building managementManaging the driver and documents/ post or mails to be delivered to other offices.Manage Mails/Parcels; Arrange courier via Fedex or Careem BoxArranging Access Permits for Suppliers & ContractorsSupplier liaison (perishables/newspaper)Keep track of branded items and Stationery items (procure when required)Managing Office Parking Card and Transponders List (arrange replacement when necessary)Preparing transmittals for outgoing documentsArchiving (includes packing and unpacking of items)Organising trainings for Health and Safety (with L&D Manager\'s support)Arranging Office Sanitization - will be advised by the Office Manager when requiredProviding e-signature of C.M\'s for contracts/documents when requiredCollecting and scanning of Tender BondAny Admin ad hoc task like formatting of documents/CV, assisting in preparation of reports, printing, binding, filing, etc.Delivery and Collection of Documents when driver is not available.IT SupportCoordinate with the IT support team in terms of troubleshooting, replacement of laptop/desktopMaintain tracker for MonitorEquipment TrackerMatterport trackerPrepare Capex for Software & Hardware requirements for Country Manager\'s signatureFinance SupportAssist Finance in issuing invoices and collecting chequesCreate POs (as requested)PO for Contractors, Travels & Hotels, MobilePO for Stationery itemsPO for PPEsRenaming of Etisalat Bills & Etisalat Bill DistributionPrepare Cheques for suppliers/ Prepare Cheque ReceiptsPrepare monthly expense report -petty cashHuman ResourceArrange business card requests for new joiners and existing employeesArrange mobilisation/onboarding of new joiners (Access card, tumblers, mobile, issuing sim card on Etisalat Portal, IT equipment - laptop stand, keyboard, mouse)Receiving and Scanning of Insurance cards, passports and EID cards (advise Shafeeq)Prepare mobile log form for employees\' signaturePrepare asset handover (Leavers)Health & Safety/EnvironmentalMonthly update of Electricity Consumption trackerMonthly inspection of First Aid KitPersonal Protective Equipment liaison (maintaining log of issued PPEs, Manage the procurement and distribution of PPEs)MarketingKeep track of Magazines & BannersProcure branded items from supplier when requiredSustainabilityAssisting on their monthly report to New Leaf portalACONEX Invoice UploadDocument ControlIn charge of document control for the head office (Filing of Contracts, Sub-Con Contract, General Administration, etc.)Maintain Dubai Staff list (Head Office and Site Office)Credentials (regular update)Suppliers & Contractors ListQualifications

• Minimum 3 years of experience in a receptionist or front office role.
• Strong organizational skills with keen attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to manage multiple tasks while maintaining a welcoming and professional demeanor.
• Committed to fostering a positive and inclusive experience for all visitors and employees.

Additional InformationOur inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.Please find out more about us atJoin our social media conversations for more information about Turner & Townsend and our exciting future projects:It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.

Turner & Townsend