:

• Operate corporate telephone and standard office equipment, direct calls accordingly to ensure employees receive calls in a timely manner
• Welcome and direct visitors to the appropriate person and ensure that guests are greeted in a prompt and courteous manner to portray a professional image
• Manage the company\'s service email account and ensure that all emails are actioned within the required

to the concerned department * Manage office supplies by maintaining and conducting stock inventory, coordinating with the procurement department to ensure the availability of office stationery

• Maintain an up-to-date records of company\'s bills (shipments, travel, and hotel bookings, etc.), process related invoices on a timely manner, monitor and document payments to avoid disruption of services
• Lead the renewal process of all administration management contracts (e.g., Office service/supplies Contracts,

, Fire Fighting System and Waste Management Contracts, newspaper subscription, etc.) and ensure that all contracts are approved by Legal Department and renewed on time * Facilitate the foreign visa applications for employees and company guests for official approved business travels

• Function as the Company\'s First Aid Box custodian, keep record and replenish first-aid supplies as required
• Update and maintain accurate office seating plans to ensure sufficient office seating is available and highlight in advance potential seating conflicts
• Manage courier services to ensure timely inbound and outbound courier requirements are met
• Supervise clerical support activities as required by departments including booking meeting rooms, photocopying, scanning, printing, binding etc. Train, mentor and develop office attendants to provide clerical services
• Carry out other duties as assigned by the Admin and Legal Department

Requirements:

• Bachelor\'s Degree in Business Administration or similar field
• 2 years relevant experience in managing the front desk and administration
• Knowledge of Microsoft Office Applications (Word, PowerPoint, and Excel)
• Communication Skills. Ability to successfully communicate with internal personnel and office visitors and callers, so strong written and verbal communication skills in English language are key
• Interpersonal Skills and Customer-Service Skills. Ability to address customer needs and foster a positive experience
• Organization Skills. Ability to be highly organized and able to manage schedules, appointments, and meetings for personnel throughout the office
• Multitasking and Prioritizing Tasks. This role involves frequently switching between duties and responsibilities, thus ability to successfully multitask and set priorities
• Problem-Solving Skills. Ability to use problem-solving skills to resolve client issues, manage office and meeting space, and balance conflicting employee needs

GCC Services