Receptionist

Dubai, United Arab Emirates

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Job Description

Responsible for the day-to-day general administration of Imdad Head office, handling the front-desk and client requests, assisting the management and supporting Imdad team members. Job Responsibilities:

Act as the main point of contact for visitors and callers
Redirecting incoming calls to the right department
Handle courier related requests
Provide general administrative support to the management and team members
Undertake general administrative duties including general word processing, filing, copying, and faxing
Deal with incoming and outgoing mail and general emails
Ordering of equipment, materials, and office supplies
Undertake and assist in the recording and processing of invoices, receipts, and payments as required and instructed
Prepare POs and contracts for suppliers as advised
Arrange meetings relating to the core operation of the company
Ensure the smooth running of the organization on a day-to-day basis and as required
Provide administrative support for matters relating to the premises and operations including maintenance contracts, company car renewal, expenses claims, security, alarms, and transport
Ensure the tidiness of the office and meeting rooms at all times

Requirements

Bachelor\xe2\x80\x99s degree or diploma / Associate degree in Secretarial Specialized Studies.
Minimum 2 years of experience in Administration, Reception, or other related fields
Effective time management, organization, and multi-tasking skills
Excellent interpersonal skills
Strong verbal & written communication skills
Team player with the ability to perform well under pressure
Proficient in Microsoft Word, Excel, Outlook, and PowerPoint