Job Description

Full job description

We are hiring Receptionist / Secretary to join our team in Real Estate company located in Sharjah.

Duties and Responsibilities :

Administrative Support:

• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain physical and digital files, records, and documents.
• Prepare and distribute reports, memos, and other business-related documents.
• Scheduling and Coordination:
• Manage the executive's calendar by scheduling appointments, meetings, and conferences.
• Coordinate and arrange logistics for meetings, including reserving meeting rooms, equipment, and refreshments.
• Prepare meeting agendas and provide necessary documents and materials to participants.
• Record minutes and maintain accurate records of meetings as required.

Customer Service:

• Greet and assist visitors, clients, and customers in a professional and friendly manner.
• Respond to inquiries from clients or redirect them to the appropriate person.
• Assist in handling customer complaints or issues, ensuring prompt resolution.

Data Management:

• Maintain and update the customer database with accurate and relevant information.
• Assist in generating sales reports, analyzing data, and preparing presentations.
• Support the sales team by inputting customer orders and tracking sales leads.

Office Management:

• Order and maintain office supplies, ensuring availability and proper inventory management.
• Coordinate with vendors and service providers for office equipment maintenance and repairs.
• Assist in the coordination of company events and functions.

Confidentiality:

• Maintain strict confidentiality of sensitive information, such as client details and company strategies.
• Ensure compliance with data protection regulations and internal policies.

Skills and Qualifications:

• High school diploma or equivalent
• Proven experience as a secretary, administrative assistant, or similar role in Real Estate Company.
• Proficient in using office software (e.g., Microsoft Office suite) and general computer skills.
• Excellent organizational and time management skills.
• Strong communication skills, both verbal and written.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy in work.
• Professional and friendly demeanor.
• Discretion and respect for confidentiality.
• Fluent in English
• Arabic is a plus

Job Type: Part time

Job Types: Full-time, Part-time

Experience:

• receptionist/secretary: 2 years (Preferred)

Language:

• english (Preferred)