Receptionist And Admin Assistant

United Arab Emirates, United Arab Emirates

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Procurement Admin Support:

Manage onboarding process for new vendors as per Air Products procedure.
Ensure regional approved vendor and contractor list is always updated.
Manage regional contracts administration.
Responsible for regular updates of procurement reports such as Non-conformance, SSJ etc. while ensuring AP procedure is followed.
Create and update procurement reports such as spend, savings, KPIs etc.
Manage Procurement site.
Issue RFQs and evaluate proposals as and when needed.
Supports buyers during their leave.
Manage office on a daily basis and perform a variety of administrative and clerical tasks.
Greet and welcome guests as soon as they arrive at the office.
Direct visitors to the appropriate person and office.
Answer, screen and forward incoming phone calls.
Ensure office area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).
Provide basic and accurate information in-person and via phone/email.
Receive, sort and distribute daily mail/deliveries.
Update calendars and schedule meetings.
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.

Bayt

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