Job Description

This position is responsible for handling the reception and a range of general administrative support duties and assistance to ensure the smooth running of the front office.

:

Reception

Receive, screen and connect incoming telephone calls to respective staff members and take and pass on messages

Greet visitors and deal with queries from the public and customers

Ensure knowledge of staff movements in and out of the organization

Keep the attendance register up to date and use this register at the emergency meeting point to check that everyone has exited the premises in the event of evacuation.

Responsible for calling the fire services in the event of an emergency

Receive and sort mail and deliveries

Book the meeting room and organize refreshments and tidy and maintain the reception area and conference room

Administration

Assisting HR and Admin Office / HR Manager with communication, both written and via telephone and email

Typing letters, documents, monitoring follow up and responding as appropriate

Record the daily man-hours worked of the Production, Service and Office Staff into the ERP system

Arranging and scheduling appointments as requested and preparing materials for meetings

Monitoring of telephone, DEWA , vehicle and other admin expenses

Support with Visa and business travel arrangements

Admin support for other staff/departments as required

General clerical duties to include photocopying, faxing, mailing, scanning and filing

General:

Complete all required documentation and work as per the Integrated Management System requirement

Any other duties as may be agreed from time to time with the HR Manager.

Skills :

Personal Characteristics

Highest level of personal integrity and standing.

Highly self-motivated with a positive work ethic.

Qualifications - Bachelor or Diploma in any field

Experience - 3 years previous experience in a similar environment desired

Specific Skills

• Good telephone manner and excellent written and spoken English
• Fast and accurate typing and good attention to detail.
• Good interpersonal skills
• Well organised and able to cope with a number of duties simultaneously.
• Ability to work and handle an environment where there will be multiple tasks and priorities.
• Intelligent and ability to learn quickly
• Advanced skills in MS Office packages (Word, Excel and Powerpoint)
• Positive attitude and work ethic

Job Type: Full-time

Pay: AED4,000.00 - AED5,000.00 per month

Application Question(s):

• Can you join immediately?

Experience:

• Reception & Admin: 3 years (Required)