Job Description

• Front Desk Management: Greet visitors and clients in a courteous and professional manner, providing assistance and direction as needed.
• Telephone and Email Communication: Answer incoming calls, screen and direct them to the appropriate person or department. Respond to general inquiries via email and maintain a polite and helpful demeanor at all times.
• Appointment Scheduling: Coordinate appointments and meetings for staff members, ensuring accuracy and efficiency in scheduling.
• Visitor Registration: Register and log all visitors, issue visitor badges, and notify appropriate personnel of visitor arrivals.
• Administrative Support: Provide general administrative support, including photocopying, scanning, faxing, and filing documents as needed. Assist with data entry tasks and maintaining electronic and paper records.
• Mail Handling: Sort and distribute incoming mail and packages, as well as prepare outgoing mail for postage or courier services.
• Facilities Management: Monitor and maintain the cleanliness and organization of the reception area and common areas, ensuring a tidy and welcoming environment for visitors and staff.
• Vendor Coordination: Liaise with external vendors, suppliers, and service providers for office supplies, equipment maintenance, and other facilities-related matters.
• Security Compliance: Enforce security protocols by verifying the identity of visitors, monitoring access control systems, and ensuring compliance with security procedures.
• Customer Service: Provide exceptional customer service to all clients, visitors, and staff members, addressing inquiries and concerns promptly and professionally.

Qualifications:

• Minimum of 3 years of experience working as a Receptionist in the UAE.
• Excellent verbal and written communication skills in English; proficiency in Arabic is preferred.
• Proficiency in Microsoft Office applications
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Attention to detail and accuracy in data entry and administrative tasks.
• Professionalism and discretion in handling confidential information.
• Flexibility to adapt to changing priorities and work schedules.
• Customer service orientation with a commitment to providing exceptional service to clients and visitors.
• High school diploma or equivalent; additional certification in office administration or related field is a plus.

Job Type: Full-time

Pay: AED2,500.00 - AED5,000.00 per month

Application Deadline: 30/04/2024