Job Description

Job Title: Receptionist

Location: Abu Dhabi, United Arab Emirates

Overview:
We are seeking an experienced Receptionist to join our team in Abu Dhabi. The ideal candidate will have a minimum of 3 years of experience working as a Receptionist in the UAE. As the first point of contact for our organization, the Receptionist plays a vital role in providing exceptional customer service and administrative support to our clients and visitors.

Responsibilities:

• Front Desk Management: Greet visitors and clients in a courteous and professional manner, providing assistance and direction as needed.
• Telephone and Email Communication: Answer incoming calls, screen and direct them to the appropriate person or department. Respond to general inquiries via email and maintain a polite and helpful demeanor at all times.
• Appointment Scheduling: Coordinate appointments and meetings for staff members, ensuring accuracy and efficiency in scheduling.
• Visitor Registration: Register and log all visitors, issue visitor badges, and notify appropriate personnel of visitor arrivals.
• Administrative Support: Provide general administrative support, including photocopying, scanning, faxing, and filing documents as needed. Assist with data entry tasks and maintaining electronic and paper records.
• Mail Handling: Sort and distribute incoming mail and packages, as well as prepare outgoing mail for postage or courier services.
• Facilities Management: Monitor and maintain the cleanliness and organization of the reception area and common areas, ensuring a tidy and welcoming environment for visitors and staff.
• Vendor Coordination: Liaise with external vendors, suppliers, and service providers for office supplies, equipment maintenance, and other facilities-related matters.
• Security Compliance: Enforce security protocols by verifying the identity of visitors, monitoring access control systems, and ensuring compliance with security procedures.
• Customer Service: Provide exceptional customer service to all clients, visitors, and staff members, addressing inquiries and concerns promptly and professionally.

Qualifications:

• Minimum of 3 years of experience working as a Receptionist in the UAE.
• Excellent verbal and written communication skills in English; proficiency in Arabic is preferred.
• Strong interpersonal skills and a friendly, approachable demeanor.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Attention to detail and accuracy in data entry and administrative tasks.
• Professionalism and discretion in handling confidential information.
• Flexibility to adapt to changing priorities and work schedules.
• Customer service orientation with a commitment to providing exceptional service to clients and visitors.
• High school diploma or equivalent; additional certification in office administration or related field is a plus.

Join our team and be part of a dynamic and welcoming environment where your skills and dedication contribute to our success in Abu Dhabi!

Job Types: Full-time, Contract
Contract length: 12 months

Pay: From AED3,500.00 per month

Experience:

• receptionist: 1 year (Preferred)

Language:

• Arabic (Preferred)

Application Deadline: 30/04/2024