Line of Service Internal Firm ServicesIndustry/Sector Not ApplicableSpecialism IFS - AdministrationManagement Level Associate & Summary A career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. Youll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.Our team is led by the national administrative services team that oversees executive assistants and team assistants, administrative support concierge, dual support specialists, office services, document production, meeting and events, and project management. Youll help our team with calendar management, internal and external client scheduling, travel arrangements, expense reconciliation, client or account research, report generation and review, and routine communication management.Ensures the smooth operation of the office, by coordinating administrative support across the office and ensures that the office is supported in an efficient and effective manner.

• Oversight of office help, drivers and reception.
• Financial Adhere to the allocated budget for the Office Services function Propose costs saving solutions as appropriate
• Work with procurement with regards to office needs (supplies, consumables)
• Prepare purchase orders for all office management supplies, rent, utilities and service charges
• Customer In line with Procurement guidelines, provide office services supplies Coordinate local events, office events with close liaison with the Office Manager
• Coordinate printing and binding requests
• Facilitate New Hire on-boarding process via coordinating inductions and other matters with HR
• Notify HC, IT and receptionist of new hires/departures, and provide/remove security passes and access to office as appropriate
• Handles and reports ad-hoc issues arising
• Acts as an interface between administrative staff and management
• Manage external archiving if relevant
• Manage seating, storage and parking allocations
• Oversee couriers and post room
• Provide coaching and support for junior EAs if applicable

Internal Process

• Manage Office administrator assignment and conflicts Adhere to policies and procedures set by management
• Coordinate driver schedules, reviews timesheets and manages leave Coordinate office administrator schedules, reviews timesheets and manages leave
• Coordinate receptionist schedules, reviews timesheets and manages leave Manage maintenance, repairs Manage cleaners and other outsourced services Liaise with office landlord Fire safety warden and business resilience liaison Manage local office petty cash

Requirements:

• Emirati
• High school diploma or Bachelor's degree Language
• Fluency in spoken and written English, and Arabic
• Holding UAE driving license

Education (if blank, degree and/or field of study not specified) Degrees/Field of Study required:Degrees/Field of Study preferred:Certifications (if blank, certifications not specified)Required SkillsOptional SkillsDesired Languages (If blank, desired languages not specified)Travel RequirementsAvailable for Work Visa Sponsorship?Government Clearance Required?Job Posting End Date

PwC