Line of Service Internal Firm ServicesIndustry/Sector Not ApplicableSpecialism IFS - Internal Firm Services - OtherManagement Level Associate & SummaryPosition summary To handle reception area activities. Serves as the first point of contact with the firm and the office for visitors and callers. Handle all internal and external inquiries and carry out administrative activities of the front office.Primary duties and responsibilities Financial Adhere to the allocated budget for the administrative function of the officeCustomer Greet visitors, arrange relevant passes and make sure all callers and visitors are dealt with promptly, courteously and accurately Ensure visitors are made comfortable, met on a timely basis by their host, shown to the appropriate room and assisted with parking if relevant.Internal Process Assist with visitor check-in process Maintain visitor and caller logs Coordinate with mailroom for outside delivery/courier services with the help of Office administrators Answer queries from visitors and callers, and refers them to the appropriate person Perform general maintenance of the reception area Co-ordinate with Security where relevant Support office manager in events planning and organization Act in accordance with regulations Perform other administrative duties as requiredLearning and Growth Work towards being a high quality internal service provider and ensure that all administrative support requirements are being met Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed Knowledge, skills, and abilities Education High school certificate (equivalent) or Bachelors degreeLanguage Fluency in spoken and written English, proficiency in Arabic is an advantage, French is a plusOverall Experience Min 3 years of experience in customer service related role such as front desk or receptionist roleSpecific Skills Experience with a professional services firm is an advantageKnowledge and Skills Strong organizational skills Excellent oral communication and interpersonal skills Must possess a professional telephone manner Demonstrated ability to work under pressure Demonstrated ability to work on own initiative Demonstrated team player Must possess a warm, friendly and professional demeanor Basic PC skills on excel and word Basic keyboard skills (at least 25 wpm)Education (if blank, degree and/or field of study not specified) Degrees/Field of Study required:Degrees/Field of Study preferred:Certifications (if blank, certifications not specified)Required SkillsOptional SkillsDesired Languages (If blank, desired languages not specified)Travel RequirementsAvailable for Work Visa Sponsorship?Government Clearance Required?Job Posting End Date