Job Description

Job Title: Real Estate Secretary
Location: Dubai, UAE
Industry: Real Estate
Experience: Minimum 2 years of prior experience in the UAE real estate industry

Job Overview:

We are looking for an experienced and highly organized Real Estate Secretary to support our dynamic real estate team and assist the CEO. The ideal candidate will have at least 2 years of experience in the UAE real estate market and a strong understanding of online property platforms like Dubizzle, Bayut, and Property Finder . This role requires a proactive, detail-oriented individual with excellent administrative and communication skills, capable of managing both client-facing and internal tasks with efficiency and professionalism.

Key Responsibilities:

• Administrative Support: Provide high-level administrative assistance to the CEO and real estate team, ensuring smooth daily operations.
• Platform Management: Manage and update property listings on leading UAE real estate platforms (Dubizzle, Bayut, Property Finder). Ensure all listings are accurate, timely, and optimized for maximum visibility.
• Client & Vendor Communication: Handle incoming inquiries via email, phone, and online platforms, offering prompt and professional responses. Coordinate with clients, tenants, landlords, and service providers to facilitate smooth property transactions.
• Document Preparation: Draft and review real estate contracts, agreements, and other necessary paperwork, ensuring accuracy and compliance with UAE real estate laws and regulations.
• Scheduling & Coordination: Organize appointments, property viewings, meetings, and events for the CEO and the real estate team. Ensure the calendar is efficiently managed and all logistics are in place.
• Data Entry & Reporting: Assist with data entry, maintain accurate property records, and prepare regular reports for the CEO and senior management regarding listings, sales, and client interactions.
• Project Support: Assist with ongoing real estate projects, including market research, client follow-ups, and coordination of property inspections.
• Office Administration: Support general office tasks, such as filing, organizing documents, maintaining office supplies, and assisting with day-to-day operations.
• Market Research & Competitor Analysis: Help monitor market trends and competitor listings on platforms like Dubizzle, Bayut, and Property Finder to provide insights to the real estate team.
• Customer Service: Provide excellent customer service to clients, addressing inquiries, concerns, and feedback in a professional and efficient manner.

Required Skills and Qualifications:

• Experience: Minimum 2 years of experience as a secretary or administrative assistant in the UAE real estate industry.
• Platform Knowledge: Familiarity with property listing management on major UAE platforms such as Dubizzle, Bayut, and Property Finder.
• Technical Skills: Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with CRM software and real estate management tools is a plus.
• Communication: Excellent written and verbal communication skills in both English and Arabic (preferred). Ability to communicate effectively with clients, team members, and senior management.
• Organizational Skills: Strong attention to detail, exceptional organizational skills, and the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Confidentiality & Professionalism: Ability to handle sensitive information with discretion and maintain a high level of professionalism at all times.
• Knowledge of Real Estate Regulations: Understanding of UAE real estate laws and regulations is highly desirable.
• Multitasking: Ability to manage multiple tasks simultaneously, from client interactions to administrative support for the CEO.

Preferred Qualifications:

• Education: Bachelor's degree or equivalent experience in administration, business, or real estate.
• Experience with Real Estate Databases: Familiarity with CRM systems, MLS platforms, or property management software is a plus.
• Client-Facing Skills: Previous experience in customer service or client relations within the real estate sector is advantageous.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for career development and growth in the UAE real estate market.
• A dynamic, fast-paced work environment with exposure to high-profile real estate projects.
• Supportive team and CEO to foster professional development.

If you are a motivated and detail-oriented Real Estate Secretary with experience managing property listings and supporting senior management, we would love to hear from you. Apply today to join our growing team and contribute to the success of our real estate business.

Job Type: Full-time

Application Deadline: 15/11/2024