Job Description

Real Estate Office Administrator

Job Type:

Full-time

Salary:

AED 5,000 - AED 8,000 per month

Experience Required:

Minimum 3 years in real estate

Position Summary:

We are seeking a highly organized and detail-oriented

Real Estate Office Administrator

to support the operational and administrative functions of our company. This role requires excellent multitasking abilities, strong communication skills, and a thorough understanding of real estate processes and regulations in Dubai.

Key Responsibilities:Administrative Support:

Maintain and manage records, files, and documentation related to property listings, transactions, and contracts. Prepare and process real estate documents, including purchase agreements, lease agreements, and disclosure forms. Ensure all documentation complies with

local real estate regulations

and company policies.

Client Communication:

Act as the first point of contact for clients, handling inquiries and providing information on property listings and services. Schedule property viewings, open houses, and meetings for agents and clients. Follow up with clients regarding contracts, approvals, and required documentation.

Coordination & Scheduling:

Manage and coordinate the schedules of real estate agents, brokers, and office staff. Arrange property inspections, appraisals, and closing dates. Ensure timely follow-ups on pending tasks and transactions.

Marketing & Listings Management:

Update and maintain property listings across websites, MLS systems, and social media platforms. Assist in creating and distributing marketing materials such as brochures, flyers, and online advertisements. Monitor the effectiveness of marketing campaigns and provide suggestions for improvement.

Financial & Transaction Management:

Handle invoices, payments, and financial records related to sales and lease transactions. Track and report on

budgets, expenses, and agent commissions.

Assist in

escrow management and closing procedures.

Office Operations & Compliance:

Ensure office supplies and equipment are well-maintained and operational. Ensure compliance with company policies and Dubai real estate laws. Maintain full knowledge of

RERA regulations, Trakheesi system, and real estate-related forms (Forms A, B, I, etc.).

Requirements:

Experience:

Minimum

2 years in a real estate administrative role

(preferred).

Real Estate Knowledge:

Familiarity with

Dubai's real estate laws, RERA regulations, and Trakheesi system.

Organizational Skills:

Strong attention to detail, ability to multitask, and work under pressure.

Technical Skills:

Proficiency in MS Office, CRM software, and real estate listing platforms.

Communication:

Excellent verbal and written communication skills in English (Arabic is a plus).

What We Offer:

Competitive salary based on experience (AED 5,000 - AED 8,000 per month). Opportunity to work in a American and growing real estate company. Supportive team environment with career growth opportunities.
Job Types: Full-time, Permanent

Pay: AED5,000.00 - AED8,000.00 per month