Job Description

Company: APIL Properties

Employment Type: Full-Time

About Us: APIL Properties is a leading real estate company based in Dubai, UAE, known for our dynamic approach and commitment to excellence. We are currently seeking a highly organized and detail-oriented Real Estate Administrator with experience in property management and lead management to join our growing team.

Qualifications:

• Proven experience as a real estate administrator, property manager, or in a similar administrative role within the real estate industry.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with CRM systems.
• Knowledge of real estate terminology, practices, and documentation, including drafting Contract A, B, and F, Ejari, and tenancy contracts.
• Ability to work independently and as part of a team in a fast-paced environment.
• High level of professionalism and confidentiality.

Responsibilities:

Administrative Support:

• Provide comprehensive administrative support to the real estate team.
• Manage daily office operations, including handling calls, emails, and correspondence.

Property Management:

• Assist in managing property portfolios, including tenant communications, lease agreements, and property maintenance.
• Coordinate property viewings, inspections, and ensure all properties meet company standards.

Lead Management:

• Maintain and update lead databases, ensuring accurate and timely data entry.
• Follow up on leads, schedule appointments, and support the sales team in converting leads to clients.

Document Management:

• Prepare, proofread, and manage real estate documents, such as contracts, agreements, and leases.
• Ensure proper filing and organization of documents, both physical and electronic.

Client Interaction:

• Schedule and coordinate meetings, property viewings, and appointments with clients.
• Provide excellent customer service by addressing client inquiries and concerns promptly.

Marketing Support:

• Assist with marketing activities, including creating and distributing marketing materials, managing social media accounts, and updating property listings on various platforms.

Financial Administration:

• Handle basic financial tasks such as processing invoices, managing petty cash, and tracking expenses.
• Assist in preparing financial reports and maintaining accurate financial records.

Qualifications:

• Proven experience as a real estate administrator, property manager, or in a similar administrative role within the real estate industry.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with CRM systems.
• Knowledge of real estate terminology, practices, and documentation.
• Ability to work independently and as part of a team in a fast-paced environment.
• High level of professionalism and confidentiality.

Benefits:

• Competitive salary and performance-based incentives.
• Professional development opportunities.
• Friendly and collaborative work environment.

Job Type: Full-time