Job Description

REAL ESTATE ADMIN

Key Responsibilities:

• Office Management: Oversee day-to-day office operations, including maintaining office supplies, managing equipment, and ensuring a clean and organized work environment.
• Documentation: Prepare, review, and manage various documents, including contracts, agreements, and property listings (Property finder, Dubizzle, Bayut).
• Adhere to RERA rules and regulations (Full knowledge of Trakheesi). Prepare Tenancy contract, Form A, B, I, F.
• Client Coordination: Serve as the first point of contact for clients and visitors, providing excellent customer service and directing inquiries to the appropriate team members.
• Appointment Scheduling: Coordinate and schedule appointments, property viewings, and meetings for agents and managers. Manage calendars and ensure timely follow-up.
• Database Management: Maintain and update the company's CRM system and databases, ensuring that all client and property information is accurate and up-to-date.
• Communication: Draft and distribute internal and external communications, including emails, memos, and reports. Ensure timely and effective communication with clients, vendors, and team members.
• Marketing Support: Assist in the preparation and distribution of marketing materials, including brochures, flyers, and social media content. Support the execution of marketing campaigns and events.
• Financial Administration: Handle basic financial tasks, such as processing invoices, tracking expenses, and preparing reports. Coordinate with the finance team to ensure accurate and timely financial record-keeping.
• Compliance: Ensure adherence to company policies and procedures, including confidentiality and data protection standards.
• Event Coordination: Assist in organizing and coordinating company events, property launches, and client appreciation activities.
• Assist in developing and implementing HR and payroll policies and procedures tailored to the Real Estate industry.
• Perform general administrative duties including filing, data entry, and managing correspondence.

Responsibilities

• Screen and direct phone calls/Emails and distribute correspondence

•

• Skills: Excellent organizational and multitasking abilities with strong attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with real estate software and CRM systems. Fastest type writing skills.
• Communication: Outstanding written and verbal communication skills, with the ability to interact professionally with clients, vendors, and team members.
• Customer Service: Proven ability to provide exceptional customer service and handle client inquiries with professionalism and courtesy.
• Problem-Solving: Problem-solving skills with the ability to address and resolve administrative issues efficiently.
• Professionalism: High level of discretion and integrity in handling sensitive information. Demonstrated ability to work independently and as part of a team.
• Ability to handle the pressure situations
• Must be available on flexible times for work
• Full knowledge about all the developers in the UAE. Register the company with the developer and follow up for the payments.

Qualifications:

• Experience: Minimum of 2 years of experience in an administrative role, preferably within the real estate industry in the UAE.

Benefits:

Competitive salary of 5000 to 6000 AED

Visa will be provided

Opportunities for professional development and career advancement

Supportive and collaborative work environment

Job Type: Full-time

Pay: Up to AED6,000.00 per month

Experience:

• real estate: 2 years (Preferred)