Job Description

Responsible for effective maintenance of the administrative functions of the branch. REQUIRED MINIMUM EDUCATION/TRAINING   Grade 12 REQUIRED MINIMUM WORK EXPERIENCE   1-year administration experience KEY PERFORMANCE AREAS   Accurately capture month-end stock data. Compile a list of stock to be counted, coordinate, plan and organise weekly/monthly stock counting. Perform weekly/monthly stock reconciliations. Oversee stock movements/rotations. Perform reconciliation of raw material stock. Issue purchase orders and receipts, manage and control outstanding orders. Issue credit notes and complete credit note register. Responsible for petty cash and control cash sales Adifo vs SAP. Correct identified costing errors. Compile monthly reports and ensure that documents are filed correctly. Attend to and resolve debtor and creditor queries. Process diesel orders, capture diesel sheets, and prepare weekly and monthly diesel reconciliations. Order stationery and refreshments Process vehicle license orders Issue and capture completed job cards. Attend to and resolve debtor and creditor queries and file Filing of Debtors’/Creditors’ invoices. Prepare batch reports reconciliation and filing. Internal & External invoicing POD confirmation prior receipt & budget report exceptions Handle incoming/outgoing mail. Prepare Transport & Production reports. Assist with switchboard and HR duties when required. Hand documents order & control Printing & binding of registers on request TECHNICAL KNOWLEDGE/ COMPETENCIES   Ability to handle stress Accuracy/attention to detail Administrative principles Computer literacy – highly competent in Excel Distribution process Fully Bilingual Good Communication skills Good reading and writing Skills Health and Safety regulations Interpersonal skills Numerical skills Occupational Health and Safety regulations Problem-solving Product knowledge Quality, Food Safety Standards BEHAVIOURAL COMPETENCIES   Able to work under pressure Assertive Attention to detail Good Communication skills Diligent Disciplined Good interpersonal skills Hardworking Innovative Motivated Pro-active Problem-identifying and problem-solving skills Result-orientated/driven Safety cautious Self-motivated Team player Time Management skills

Skills Required