Job Description

Responsible for effective maintenance of the administrative functions of the branch.
REQUIRED MINIMUM EDUCATION/TRAINING
Grade 12
REQUIRED MINIMUM WORK EXPERIENCE
1-year administration experience
KEY PERFORMANCE AREAS
Accurately capture month-end stock data.
Compile a list of stock to be counted, coordinate, plan and organise weekly/monthly stock counting.
Perform weekly/monthly stock reconciliations.
Oversee stock movements/rotations.
Perform reconciliation of raw material stock.
Issue purchase orders and receipts, manage and control outstanding orders.
Issue credit notes and complete credit note register.
Responsible for petty cash and control cash sales Adifo vs SAP.
Correct identified costing errors.
Compile monthly reports and ensure that documents are filed correctly.
Attend to and resolve debtor and creditor queries.
Process diesel orders, capture diesel sheets, and prepare weekly and monthly diesel reconciliations.
Order stationery and refreshments
Process vehicle license orders
Issue and capture completed job cards.
Attend to and resolve debtor and creditor queries and file Filing of Debtors’/Creditors’ invoices.
Prepare batch reports reconciliation and filing.
Internal & External invoicing
POD confirmation prior receipt & budget report exceptions
Handle incoming/outgoing mail.
Prepare Transport & Production reports.
Assist with switchboard and HR duties when required.
Hand documents order & control
Printing & binding of registers on request
TECHNICAL KNOWLEDGE/ COMPETENCIES
Ability to handle stress
Accuracy/attention to detail
Administrative principles
Computer literacy – highly competent in Excel
Distribution process
Fully Bilingual
Good Communication skills
Good reading and writing Skills
Health and Safety regulations
Interpersonal skills
Numerical skills
Occupational Health and Safety regulations
Problem-solving
Product knowledge
Quality, Food Safety Standards
BEHAVIOURAL COMPETENCIES
Able to work under pressure
Assertive
Attention to detail
Good Communication skills
Diligent
Disciplined
Good interpersonal skills
Hardworking
Innovative
Motivated
Pro-active
Problem-identifying and problem-solving skills
Result-orientated/driven
Safety cautious
Self-motivated
Team player
Time Management skills

Skills Required