Purchasing Officer

United Arab Emirates, United Arab Emirates

Job Description

Location: Dubai Maritime CityJoining Date: July 1, 2024 :We are seeking a proactive Purchasing Assistant with UAE experience to join our team immediately. The ideal candidate will be responsible for handling purchasing operations efficiently and ensuring timely delivery of orders.Key Responsibilities: * Handling Orders:
  • Review and process incoming orders from clients.
  • Coordinate with suppliers to ensure timely product delivery.
  • Communicate order details to relevant departments.
  • Making Purchase Orders (PO) to Suppliers:
  • Generate POs based on approved client orders.
  • Include product specifications, quantities, and delivery dates.
  • Sending Order Confirmation to Clients and Proforma Invoice:
  • Confirm orders with clients and provide proforma invoices.
  • Update clients on order status and payment details.
  • Payment Request Processing:
  • Coordinate with accounts for supplier payment processing.
  • Prepare necessary documentation for payment requests.
  • Coordinating Dispatch from Supplier to Client:
  • Arrange product dispatch as per client instructions.
  • Ensure smooth delivery arrangements.
  • Requesting Approval for Handling, Packing & Delivery Charges:
  • Obtain client approval for additional charges.
  • Inform clients of additional costs incurred.
  • Ensuring Proof of Delivery (POD):
  • Verify POD for all shipments.
  • Share POD information with clients.
  • Coordinating Shipment Documents (AWB, BL):
  • Obtain and manage shipment documents (AWB, BL).
  • Coordinate with freight forwarders for shipment logistics.
  • Generating Tax Invoices:
  • Prepare accurate tax invoices post shipment and POD receipt.
  • Ensure compliance with regulatory requirements.
  • Document Filing and Organization:
  • Maintain organized files for client inquiries, quotations, POs, and shipping documents.
  • Use Excel sheets to track order dispatch and supplier orders.
  • Assisting with Incoming Shipments:
  • Assist in Ajman Customs portal for incoming shipments.
  • Ensure compliance with Ajman Customs regulations.

Bayt

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Job Detail

  • Job Id
    JD1694014
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    United Arab Emirates, United Arab Emirates
  • Education
    Not mentioned