• Provides Purchasing & administrative support to ensure efficient operation of office.
• Monitor stock levels and identify purchasing needs
• Research potential vendors
• Track orders and ensure timely delivery
• Update internal databases with order details (dates, vendors, quantities, discounts)
• Conduct market research to identify pricing trends
• Evaluate offers from vendors and negotiate better prices
• Prepare cost analysis
• Maintain updated records of invoices and contracts
• Follow up with suppliers, as needed, to confirm or change orders
• Liaise with Shop staff to ensure all products arrive in good condition
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Greeting visitors and deciding if they should be able to meet with executives.
• Answer phone calls, schedule meetings and support visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Exhibits polite and professional communication via phone, e-mail, and other communications tools.
• Supports team by performing tasks related to organization and strong communication.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Provide general administrative support.
• Provide all Admin work and assist to the Managing Partner in daily tasks requirements

Requirements

• Work experience as a Purchasing Assistant, Purchasing Officeror similar role
• Good understanding of supply chain procedures
• Hands-on experience with purchasing software ( Odoo ERP)
• Advanced knowledge of MS Excel
• Knowledge of market research
• Solid organizational skills
• BSc in Logistics, Business Administration or relevant field
• Hard Working and Ability to deal with Customers and suppliers in a diplomatic manner
• Taking initiative and ability to make decisions
• Excellent verbal and written communications skills in English / Arabic speaking is a plus
• Discretion and confidentiality
• PA diploma or certification is a plus

Job Types: Full-time, Contract, Permanent
Contract length: 24 months

Salary: From AED3,000.00 per month

Application Question(s):

• Why do you think you will be a good fit for the company?

Education:

• Diploma (Required)

Experience:

• Purchasing/ Adm: 3 years (Required)

Language:

• Arabic (Preferred)

Expected Start Date: 01/10/2023

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