Job Description

Key Responsibilities: Facilities Management Operations, Planning, and Procedures (60% Weightage) Strategic Implementation: Develop and implement strategies for the effective management of properties under Al Hail Holding. Performance Coordination: Monitor and improve performance across all soft and hard services provided. Budget Forecasting: Forecast and manage annual budgets for properties to improve profitability. Cost Reduction: Identify opportunities to reduce operational costs and achieve maximum value for money. Safety Compliance: Ensure adherence to safety regulations through frequent inspections and enforcement of health and safety standards. Property Maintenance: Ensure properties are consistently maintained, functional, and appealing to the market. Central Services Management: Direct essential services such as reception, security, maintenance, cleaning, waste disposal, and recycling. Maintenance Scheduling: Schedule and oversee regular and emergency maintenance for properties. Investment Evaluation: Assess and determine the investment potential of new acquisitions, including evaluating suitability and availability. Facilities Management (40% Weightage) Occupancy Management: Maintain a 100% occupancy rate across all properties. Tender and Contract Management: Produce tenders, RFPs, and contracts for services and materials. Negotiate terms and manage contractor relationships. Project Management: Supervise and project manage contractor work until completion, addressing any deficiencies. Staff Supervision: Oversee contractor staff and in-house facilities staff, monitoring performance and implementing improvements. Tenant Relations: Respond effectively to tenant concerns and resolve technical issues promptly. Reporting: Prepare and submit monthly operational reports for various properties. Emergency Response: Address and manage urgent issues and emergencies as they arise. Asset Management: Maintain an accurate assets system for furniture and equipment across properties. Competencies: Interpersonal and Communication Skills: Strong ability to interact effectively with stakeholders and manage relationships. Networking and Relationship Building: Skilled in developing and maintaining professional relationships. Stakeholders Management: Ability to manage and align various stakeholder interests. Planning and Organizing: Proficient in organizing and executing plans effectively. Project Management: Experienced in managing projects from inception to completion. Basic Financial Management: Understanding of financial principles related to property management. Basic Contracts Management: Knowledgeable in contract management practices. Qualifications and Experience: Education: Bachelor's degree in Engineering (preferably Electrical, Mechanical, or Civil). Certifications: Preferably Certified Facility Manager (CFM) or equivalent. Experience: Minimum of 8 years in a Facilities Management role with a solid understanding of building systems and regulations. Technical Knowledge: Sound technical knowledge of building systems and facilities management concepts. Software Skills: Proficient in common office software and CAD applications. Interactions: Internal: Collaborate with support functions, finance and accounts, and legal teams. External: Engage with vendors, clients/tenants, community and master developers, and their management teams and contractors.