Job Description

Job Title

: Project/Studio Coordinator

Location

: Dubai

Company

: ELE Interior

About Us

:
ELE Interior is a luxury interior design studio known for creating bespoke, high-end residential and commercial spaces. We design environments that not only reflect our clients' unique tastes but also deliver functional, timeless elegance. As a growing studio, we are looking for an exceptional Project/Studio Coordinator to support our creative team and ensure the seamless execution of multiple design projects, from initial concept to final installation.

:
The Project/Studio Coordinator will be a key figure in assisting with maintaining the efficient and organised operation of our studio, supporting the design team. You will be responsible for coordinating the day-to-day activities within the studio, assisting with project timelines, client communications, vendor relationships, and ensuring that all projects run smoothly and on schedule. Your ability to manage multiple tasks, stay organised, and communicate effectively will be crucial in delivering our luxury designs with precision and excellence.

Key Responsibilities

:

Project Coordination & Scheduling

: Assist with the creation and management of project schedules, ensuring all milestones are met in a timely manner. Track project timelines and coordinate deliverables between designers, contractors, vendors, and clients. Schedule meetings, site visits, and calls with clients, vendors, and project teams. Ensure that all necessary project resources (materials, samples, etc.) are available and on-site as required.

Studio Operations & Support

: Assist with managing the studio's day-to-day operations, ensuring a smooth workflow and a well-organized working environment. Organize and maintain studio files, both digital and physical, including design concepts, contracts, and correspondence. Assist in preparing materials for client presentations and design meetings. Oversee inventory management, ensuring the studio has all necessary supplies and materials for design work.

Vendor Liaison

: Assist with managing relationships with key vendors, ensuring timely deliveries and resolving any issues related to materials or products. Coordinate the procurement of furniture, fixtures, and finishes, tracking orders, deliveries, and installation schedules.

Budget & Documentation Management

: Assist in managing project budgets by tracking expenses and ensuring the team adheres to the allocated budget. Review accurate project documentation, including contracts, design revisions, and invoices. Ensure all project documentation is properly organized and readily accessible for team members and clients. Data entry

Team Collaboration & Communication

: Work closely with designers, project managers, and external contractors to ensure everyone is aligned on project goals, timelines, and deliverables. Coordinate internal meetings and ensure follow-up on action items and deadlines. Maintain open lines of communication with team members to troubleshoot and resolve any project challenges.

Event & Installation Support

: Assist in coordinating events such as client meetings, showroom visits, and project installations. Provide on-site support for project installations, ensuring that the final setup aligns with the design vision and client expectations. Assist in the styling and final presentation of projects, ensuring all details are attended to for a flawless finish.

Qualifications

:

Proven experience in project coordination, studio management, or a similar role, preferably in the luxury interior design, architecture, or related industries. Exceptional organisational and multitasking skills, with the ability to handle several projects at once. Proficiency in project management software e.g Zoho Projects and Microsoft Office Suite (Excel, Word, Outlook). Strong communication skills, both verbal and written, with a professional and personable demeanor. Ability to maintain confidentiality and handle sensitive information. Detail-oriented with a strong sense of urgency and ability to meet deadlines. Experience with client relations and vendor management.

Preferred Qualifications

:

A passion for interior design and an understanding of high-end design trends, materials, and finishes. Familiarity with design software (AutoCAD, SketchUp, or Adobe Creative Suite) is a plus, but not required.
Job Type: Full-time