Job Description

Job Summary :

The Project Secretary will be responsible for providing administrative and clerical support to project manager and the real estate development team, handle various project-related tasks, including documentation, meeting coordination, communication management, and assisting in the smooth execution of real estate projects.

Key Responsibilities :

• Provide administrative support to project manager.
• Manage and maintain project documentation, ensuring accuracy and timely updates.
• Organize and maintain electronic and paper filing systems related to project documents, contracts, and other materials.
• Prepare and process reports, presentations, and other documents as required.
• Act as a liaison between project stakeholders, including developers, contractors, architects, and clients.
• Handle correspondence (emails, letters, etc.) and distribute necessary information to relevant parties.
• Organize and schedule meetings, ensuring proper documentation of meeting minutes and follow-up actions.
• Maintain and update project contact lists and directories.
• Prepare, edit, and format legal documents, contracts, and other project-related paperwork.
• Ensure timely submission and approval of project documentation, including permits, licenses, and approvals.
• Track deadlines and follow up on outstanding documents.
• Track project progress and assist in preparing progress reports for stakeholders.
• Coordinate with various departments (legal, finance, procurement) to ensure smooth project workflows.
• Maintain project calendars and timelines.
• Ensure that all project activities and documents comply with relevant regulatory and legal requirements.
• Assist in the preparation and submission of necessary compliance documentation.

Requirement:

• Education : A degree in business administration or a related field is an advantage.
• Experience : 2-5 years of experience in a similar administrative or secretarial role, preferably in real estate or construction.
• Technical Skills :
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with project management tools and software is a plus.
• Other Skills :
• Excellent written and verbal communication skills.
• Strong organizational skills with an eye for detail.
• Ability to manage multiple tasks and prioritize effectively.
• Team-oriented and capable of working independently.
• Knowledge of real estate industry practices and legal terminology is an asset.

Interested candidates can apply through this job post OR send your CV to hr@fakhruddinproperties.com

Job Type: Full-time

Pay: AED3,000.00 - AED4,000.00 per month