Job Description

Job Advert


Internal Job Title: HR Projects Manager


Business: Lucy Middle East


Location: Jebel Ali, Dubai


Job Reference Number: 3576

Job Purpose


At Lucy, we are making a good progress to transform our HR department by leveraging technology, designing efficient operational procedures and implementing effective talent processes.



Taking a technology led approach, the HR Project Manager will be accountable for managing all projects in Group HR that involve several stakeholders and interfaces. The role will focus on the creation of the project vision and planning documents, identification of resources and manage the implementation, reporting, and performance of the overall project with the expectation of delivering on time, within budget, and to scope.



Reporting into Global Head of HR Operations, Systems & Rewards and working with the HR Leadership team, the HR project manager will have oversight of all HR projects, initiatives and activities, responsible for bringing them all together using technology and updated policies. The role will also work with the Internal Communication team to plan & cascade communications & messaging.

Dimensions:


The role will be based in Dubai but will work with global HR Teams and stakeholders. Occasional global travel will be required as and when needed.

What will you be doing?


1. Manage multiple HR projects covering technology roll out, talent processes and operational projects


2. Creation and coordination of project documents, working with project members on the delivery of key project milestones and deadlines.


3. You will drive key project delivery, ensuring key milestones are identified and achieved in a complex and changing environment, working with the broader HR community to ensure the delivery of key project milestones on time and within budget, resource, and policy.


4. Proactively manage stakeholder updates and communication of key project achievements.


5. Effectively manage escalation of project tasks to internal stakeholders and/or external third-party suppliers.


6. Work in line with the HR strategy.


7. Leverage subject matter experts' opinions to shape and employ best practice methodology

Responsibilities

• Project Planning - Produce workstream or project plans, ensuring that all activities are identified, are appropriately organized to deliver project objectives, and comply with the organization's project management framework.
• Project Scope Definition - Manage the delivery of research, workshops, and other activities to support the specification and agreement of project deliverables.
• Stakeholder Management - Plan and deliver stakeholder engagement activities to develop effective project working relationships and to ensure that stakeholder needs, and concerns are identified and met.
• Requirements Management - Plan and coordinate the identification, elicitation of requirements, conduct analysis of those requirements for completion and alignment, document and manage requirements throughout the life of the project and coordinate the verification of the end deliverable.
• Project Risk and Issue Management - Identify and evaluate risks, issues, dependencies, and constraints associated with the project, escalating where appropriate. Where necessary, develop, agree on, and implement solutions to overcome these.
• Project Reporting and Review - Draft project review reports and presentations, including key information, commentary, and recommendations to support the review process and enable stakeholders to evaluate progress and agree on change.
• Project Resource Management - Communicates the outcomes needed and direction to achieve outcome, coordinates team actions on project tasks; requests additional team member support when needed; and identifies areas of improvement. Carry out delegated activities to support the deployment and effective utilization of project resources.
• Continuous Improvement - Review existing operations in own area of work and implement innovation processes to generate new ideas and ensure continuous improvements are delivered.
• Work Scheduling and Allocation - Develop short- or medium-term work schedules in order to achieve planned commitments.
• Document Preparation - Edit document in line with organizational style guidelines and prepare information for publication.
• Project Close-out and Handover - Provide appropriate documentation and training to enable successful transition to business as usual. Identify and record lessons learned to inform future project activity.

What are we looking for?

• Previous experience in HR projects management, including roll out of Oracle HRIS modules and Application Tracking System.
• Strong organizational and planning skills together with an intelligent, proactive approach to problem-solving.
• Excellent communication and interpersonal skills with the ability to forge strong working relationships.
• Ability to influence and manage stakeholder relationships adapting to change, flexing style, and approach.
• Able to work under pressure to prioritise workload and manage multiple projects.
• Demonstrate flexibility in delivering project tasks.
• Able to demonstrate initiative and vision and identify opportunities for process improvement.

Minimum Qualifications, Knowledge and Experience:

• Extensive experience in managing, planning & delivering projects in an HR context.
• Managed suppliers and vendors to ensure successful project delivery.
• Knowledge of MS Project Software.
• Demonstrable experience in delivering quality HR Services.
• Formal Project Management certification (e.g. PRINCE2; PMP; PMI).
• Experience of seeing projects through implementation phase by embedding new policies and processes

About Lucy Group


Lucy Group Ltd is the parent company of all Lucy Group companies. Since its origins in Oxford, UK, over 200 years ago, the Group has grown and diversified. Today we trade in over 70 countries and employ in excess of 1,500 people worldwide, with operations in the UK, Saudi Arabia, UAE, India, South Africa, Brazil, Thailand, Malaysia, India and East Africa.

Does this sound interesting? We would love to hear from you. Our application process in quick and easy. Apply today!