Job Description

KEY RESPONSIBILITIES:

• Supporting the Projects team in the execution of all event-related operations.
• Responsible for creation of the department's events calendar.
• Administrative support to the Senior- or Project Manager.
• Distribute, manage, monitor, and report timelines and assist with internal budgets, contracts
• Distribution of specific contract or delivery information to all relevant Departments and third-party suppliers such as accommodation, travel & transport needs, creative concepts, etc.
• Coordinate logistical planning and execution on event day.
• Prepare the event manual covering all aspects of the project (Pre-event)
• Contribute and provide assistance in developing event concepts through continuous research, ideas transfer, workshop participation and sharing of knowledge.
• Support the Project team in the effective communication of project expectations to project team members, departments, third parties and stakeholders in a timely and clear fashion.
• Support the Project team in developing a detailed and comprehensive project plan with associated communications documents for the project/event including detailed work breakdown structures addressing ticket pricing, timelines, deliverables, venue analysis, budgets, resource allocation, suppliers, legal obligations, staffing, marketing, risk assessment, etc.
• Comply and follow project/event approach according to current standards including compliance procedures, project management processes and event forms.
• Ensure that tasks are delivered on time, on budget and at the required standard/quality.
• Coordinate and support timely execution of the event/project management plan.
• Assist with plan, schedule, and monitor project timelines, milestones, and deliverables.
• Ensure meetings are recorded and memos are distributed.
• Alerts and follow up with Project Team regarding any change during the life of the project Contribute and prepare status reports, proposals, requirements documentation and presentations
• Support the Project team in risk management process and reporting.
• Build, develop, and grow any business relationships vital to the success of the project .
• Support in the reconciliation of projects/events
• Accept and execute effectively assigned roles and responsibility during event day.

Company website: www.option1world.com

Job Type: Full-time

Application Question(s):

• Are you available to join immediately?

Education:

• Bachelor's (Required)

Experience:

• Events: 3 years (Required)

License/Certification:

• UAE Driving License (Preferred)