JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate, skilled trades or technology, or youre looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Job Summary: Project CoordinatorThe project Coordinator (PC) is responsible for ensuring all assigned projects are documented, uploaded to the JLL OveVeiw Project (OVP) platform ensuing all data entry is correct, in line with the clients expectations and that of the Project Managers. They will also be responsible for the administration of the project managers ensuring the team as a whole is successful in its goals and objectives.The role ensures efficient and consistent updates on all project activities to meet the contractual obligations, helping to achieve the Clients regional on time project delivery objectives, financial management and control, data consistency and risk management.Roles and Responsibilities:Ownership
Assist the Project Managers to develop the project plans
In advance of the project commencement load all projects onto the JLL OVP
Constantly monitor the progress of all projects under their control
Ensure regular review of data
Provide analytics review
Collate and review supply chain quotes
Understand the local clients key business drivers
Support the FM and Clients team to upload small works where applicable to OVP
Client/Stakeholder Management
Serves as primary point of contact for JLL for the JPMC Account with regards to projects
Accountable for the OVP is regularly updated to meet contractual obligations of JLL for the JPMC Account
Manage relationships with key stakeholders in the Clients organization
Work with the project managers to plan, schedule and constantly review the capital plan works and especially those allocated to JLL
Work with the FM team to develop a plan, schedule and consistently review the BAU/small works plan
Develop and maintain a detailed understanding of the Clients business and key factors influencing their requirement for our services
Financial Management
Work with the project managers/owners to collate, review and upload quotes for projects
Provide reports and gaps in project financial process
Help support the agreed country growth targets for their sub-regions.
Develop and understanding of the services provided by Jones Lang LaSalle. Identify opportunities to cross-sell services and make recommendations for growth.
Contract Management
Ensure all aspects of the role are adherence to the contract
Responsible for the reporting of key performance indicators, service levels and other measures
Escalation of requirement for change and ensure change control process is adopted and implemented
Operations
To facilitate the transfer of information for projects delivered under the IFM contract throughout EMEA (Europe, Middle-East and Africa)
To keep information on OVP up to date
To transcend some of the OVP skills to the general working team in order to help assist collaboration and efficiency
To organise communications according to time zones and to integrate with the 19-20 Project Managers that host the projects throughout EMEA
To report with clarity and precision to members of the team
Has experience in handling client and/or Firm sensitivities knowing when to escalate with urgency, or how to de-escalate certain risks
Has experience in translating client needs into existing or new business growth
Critical Competencies for Success
Technical Competence
Understands Technical Processes for project coordination
The reporting of all financial aspects of the project
Quest for Excellence
The delivery optimization and continuous improvement
Performance Management of the project management team
Project Management & Organizational Skills
Planning & organizational skills to prioritize work and meet tight deadlines
Other Personal Characteristics
Demonstrated client relationship skills
Demonstrated people skills ability to work effectively within a team effectively and work openly, constructively and collaboratively
Strong communicator good presentation skills and possesses strong verbal & written communication skills (English & local language); also an active listener
Self-motivated and confident, Gravitas, EQ
Flexible able to adapt and effectively deal with rapidly changing, stressful situations
Able to work independently and be a team player
Exhibits honesty & trustworthiness
Location:On-site Dubai, AREIf this job description resonates with you, we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page I want to work for JLL.