At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe. To learn more about our purpose, culture, and priorities, visit our .Within our Consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.The project:This is an opportunity to work on a large hospitality project in one of the emirates of the UAE.Our values shape the way we consult, and define the people we want to join us on our journey:Safety first - Going home safe and well:You will promote Mace's value of Safety First, exhibiting visible safety behaviours, sharing lessons learned and using safety moments and Mace's HSW framework to support the safety and wellbeing of all Mace staff.You will possess technical expertise in local Health and Safety rules and regulations relevant to project portfolio.You will champion a diverse and inclusive working environment and understand the importance of the wellbeing of the people in your team.Client focus - Deliver on our promise:You will ensure quality systems are suitably managed in line with service excellence.You will deliver and manage project plans from project inception/brief, through design development and planning, contractor procurement and construction phase in accordance with the overall delivery program and agreed project milestones.You will manage tasks and associated deliverables in support of senior project managers and other leaders, alongside the wider project and client teams, to ensure the timely and accurate delivery of the project.Integrity - Always do the right thing:You will manage project budgets and highlight any risks, challenges, and mitigations.You will support the long-term development of your function or Business Unit (BU), creating a sustainable business future.You will commit to making a positive impact for our people, our clients, and our planet, and take ownership for holding others to account who do not uphold the Mace values.Create opportunity for our people to excel:You will manage design and wider consultant teams in a collaborative manner to ensure effective completion of responsibilities.You will manage the project team and relevant stakeholders to achieve strategic project key performance indicators (KPIs).You will actively network and seek understanding of best practice, utilising the full depth of knowledge of Mace Group, the Centres of Excellence, Mace Way Control Centre and Knowledge Hub.Youll be responsible for:Provides informal guidance to more junior roles.Supports diary management for Project Director/Project Manager alongside Office Manager.Ensures team members are aware of administration processes.Assist with set up project office, for example arrange IT equipment and office furniture.Creates and maintains electronic and hard copy filing systems.Ensures staff have complete and regularly update their Infomace staff home page.Arranges the set up project email addresses and Outlook mailboxes for the Project, performing regular filing of Project Inbox emails.Processes all incoming correspondence and produce all outgoing correspondence and records in accordance with the Mace Way.Archives all project documentation and retain complete records for hand over to Client upon project completion.Places orders from Mace suppliers.Assists in the booking of meeting rooms for all meetings arranging refreshments/lunches for Client/external meetings.Maintains a log of Mace training records and arrange tests/training when required.Manages petty cash and reconciliations for accounts department and recovery.Provides administrative support, typing letters, minutes reports etc. as necessary.Updates Project Directory as and when required, issue via email and upload to Conject, distributing to Project Team.Co-ordinate site visits for both Client and Project Teams.Manage site meeting room diary.Works collaboratively towards the common goal of net zero carbon transition, and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.Youll need to have:Experience working in the United Arab Emirates is essential for client approval.Demonstrated experience of IT skills covering Excel, Word, Outlook and PowerPoint.Demonstrated typing skills/ability.Youll also have:Experience in an administration capacity Previous experience within a Construction environment.Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.#LI-OnsiteQualifications.

Mace Group