Job Description

We are a fast-growing international company with operations across six countries. We are seeking a motivated

Project Administrator

to support our high-performing team in a dynamic and rewarding environment.

This role is ideal for someone with a foundational understanding of project management and an eagerness to develop their skills in online platforms, third-party integrations, and Agile methodologies. You will work closely with senior project managers and cross-functional teams to ensure smooth project execution and timely delivery.

Key Responsibilities

Project Support & Coordination:

Assist in the planning, tracking, and execution of projects, ensuring alignment with business goals. Support senior project managers in coordinating tasks, timelines, and deliverables. Maintain project documentation, meeting notes, and reports to keep stakeholders informed. Assist in monitoring project progress and escalating risks or roadblocks as needed.

Technical Coordination:

Collaborate with developers and technical teams to understand project requirements. Support the integration of third-party services (e.g., payment gateways, SMS, email, identity verification tools) by coordinating requirements and documentation. Assist in troubleshooting technical challenges and liaise with vendors as needed.

Stakeholder Communication:

Act as a key point of contact for cross-functional teams, ensuring clear communication between departments. Provide regular project updates and status reports to senior management and stakeholders. Assist in coordinating meetings, preparing agendas, and following up on action items.

Agile & Workflow Management:

Assist in backlog management, sprint planning, and Agile ceremonies (stand-ups, retrospectives, etc.). Use Agile tools (e.g., Asana) to track progress, manage tasks, and maintain project transparency. Contribute to process improvements to enhance efficiency and productivity.

Risk Management & Problem Solving:

Identify potential issues and work with senior project managers to develop mitigation plans. Proactively monitor project dependencies and escalate challenges early. Support the team in adapting to evolving requirements or unforeseen obstacles.

Qualifications & Experience

1-2 years

of experience in project management, coordination, or a related role. Exposure to

Agile methodologies

(Scrum, Kanban) and project management tools (e.g., Asana, Jira) is a plus. Basic understanding of

software development lifecycles

and technical integrations. Strong

organizational skills

with attention to detail and the ability to manage multiple tasks simultaneously. Excellent

communication and collaboration

skills. A proactive, problem-solving mindset with a willingness to learn and grow in a fast-paced environment.

Why Join Us?

About Nexus Solutions:

Kayan Technology LLC is part of Nexus Solutions (www.nexus-solutions.io), a group operating across six countries. We specialize in operational, consulting, and software services, with a core focus on regulatory compliance and supporting client needs in a dynamic global environment.

What We Offer:

Premium Medical Insurance

: Your health and well-being are our priority.

Performance-Based Bonuses

: Annual rewards based on your contribution and impact.

Annual Flight Allowance

: Financial support for your travel needs.

Corporate Benefits

: Including gifts for special occasions and team-building activities.

Visa Sponsorship

: Full visa support to ensure seamless work continuity.

Growth Opportunities

: A chance to develop your career in a rapidly expanding company.
At Nexus Solutions, we foster a culture of collaboration, innovation, and continuous learning. If you're looking to gain hands-on experience and grow within a supportive team, we encourage you to apply.

Job Type: Full-time

Application Question(s):

What are your salary expectations for this position? When would you be available to start if offered the position? Are you able to commute to our office in Business Bay? Which Agile project management tools have you used, and can you briefly describe how you applied them in a previous project? Please give a brief example of a project you led with tight deadlines. How did you manage challenges to meet those deadlines? Have you worked on a platform that integrates multiple third-party services (e.g., payment gateways, SMS, email, identity verification)? If so, please briefly describe your role. Have you managed relationships with third-party vendors? Can you provide an example of how you evaluated and selected third-party service providers for a platform? * Are you able to travel occasionally to Europe if needed (e.g., please confirm if you require a visa)?