Essential Duties & Responsibilities:\xc2\xb7 Requesting quotation from various suppliers for the requisitions from Vessels, Commissioning department, Project Material from Project MTO etc.\xc2\xb7 Get approval from requester, to enter Purchase Order for processing and liaise with supplier for delivery.\xc2\xb7 Tracking Shipment and notify Vessel Agent for clearance and delivery onboard.\xc2\xb7 Arranging Trailer, Truck & Crane requirements for Yard/commissioning dept projects and Vessel Mob-Demob support etc.\xc2\xb7 Crew change notification to Vessel Agent for all vessel crews on operational mode.\xc2\xb7 Co-ordination with Logistics Manager for preparing Project/Vessel/Agent contact list.\xc2\xb7 Vessel Crew/Passenger List in order to advice vessel clearing agent for the clearance.\xc2\xb7 Preparing Proforma Invoice, Packing List and Delivery Note for project item movements from yard to project site and DG/NDG Letter for shipments.\xc2\xb7 Drafting letters and faxes, Scanning documents for shipment clearance authorization purpose.\xc2\xb7 Arranging Port pass for incoming personnel to our yard and vessels.\xc2\xb7 Follow-up for Safety Certificates after Quality testing prior vessel mobilisation.\xc2\xb7 Preparing and sending required documents to Vessel Clearing agents and Clients in order to get permission for vessel in foreign waters.\xc2\xb7 Providing all documentation required by the client in a timely and professional manner.\xc2\xb7 Handling of documents as per document control guidelines and approved templates.\xc2\xb7 Performs such other duties as assigned.Essential Work Skills:\xc2\xb7 General office administration, including assisting Logistics Manager.\xc2\xb7 Should possess good communication and interpersonal skills and ability to interact with staff of all level.\xc2\xb7 Good convincing and bargaining power\xc2\xb7 Ability to communicate both verbally and written with all parties.\xc2\xb7 Ability to work effectively individually or in a team environment and to handle multiple projects simultaneously.\xc2\xb7 Strong organization and administrative skills.Academic Requirements/Experience:\xc2\xb7 Graduate in any Discipline with minimum of 2yrs local experience\xc2\xb7 Should possess good communication and knowledge of local market and international markets\xc2\xb7 Ability to work under pressure and effectively both individually or in a team environment.Job Type: Full-timePay: AED4,000.00 - AED4,500.00 per month This job has been sourced from an external job board.
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