Job Description

Procurement/Purchasing Officer :

Handling activities pertaining to purchasing requirements for the Kitchen and Office.

Role and Responsibilities:

• Responsible for purchasing all products and services of the Kitchen and Office.
• Maintaining the highest quality of products and services that are ordered to the Kitchen Specifications.
• Ensuring that competitive quotations are obtained, and the best prices are maintained.
• Follow up on all local purchases and/or importation.
• Work closely with store staff regarding the delivery of items, stock position, quality of items etc.
• Improve the purchasing power with available resources by consolidating the orders, wherever possible.
• Monitoring day to day operation.
• Report immediately any problems related to suppliers regarding delivery problem short supply non availability of items etc.
• Coordinate with the other outside operation for the entire Purchasing process.
• Maintain all Management information in strict confidence.
• Perform any special duties or projects as assigned from time to time by the Management.
• Work closely with Finance Manager and Head Chef in order to achieve and maintain best quality of the goods and ensure that all goods are available when necessary.
• Forecast volumes, maintain stock levels, quality & delivery of items and update them in conjunction with the chefs on a constant basis.
• Maintain and research pricing for all purchased goods and provide all records needed for accounts and auditing purpose.
• Overseeing all activities of the purchasing department.
• Track and schedule all materials, equipment, services, supplies and personnel purchase orders. Preparing plans for the purchase.
• Following and enforcing the company's procurement policies and procedures.
• Reviewing, comparing, analyzing, and approving products and services to be purchased.
• Managing inventories and maintaining accurate purchase and pricing records.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
• Develop and maintain strong relationships with vendors and suppliers. Maintaining good supplier relations and negotiating contracts.
• Researching and evaluating prospective suppliers.
• Preparing budgets, cost analyses, and reports.
• Encourage continuous improvement in competitive bidding practices.
• Open new accounts as needed.
• Track inventory levels and manage purchasing activities.
• Develop and maintain inventory control procedures.
• Manage claims.
• Review supplier proposals and invoices.
• Track and report budgets by month, budget variance, and actual budget.
• Improve operations through process improvements.
• Develop and implement systems to monitor vendor performance.
• Attend vendor meetings.
• Develop cost control plans.
• Document policies and procedures.
• Coordinate with staff, operations personnel, and outside agencies to ensure materials, equipment, and services are available when needed.
• Assist with contracts.

Skills and Requirements:

• Degree in accounting, business management or a related field.
• 2+ years of UAE experience as a procurement officer or in a similar position.
• Purchasing/ Procurement or related experience in food & beverage industry preferred.
• Prior experience working with suppliers and resources within Dubai UAE market preferred.
• Proficiency in Microsoft Office and purchasing software.
• Excellent communication skills, both verbal and written.
• Good analytical and strategic thinking skills.
• Strong negotiation skills, time management skills, decision-making skills, and demonstrated ability to synthesize information from many sources
• Attention to detail.
• Knowledge of financial regulations.
• Excellent relationship building skills and organizational skills.
• Inventory control.
• Goods receivable - check all stock matches the invoice, is in good condition, acceptable shelf life.
• Goods returned - manage returned stock and ensure credits are given.
• Quote requests for capital expenditure.
• Able to search and find complex items to fulfil all requests from department managers.
• Warehouse management.
• Prepare weekly, quarterly and annual reports.
• Able to manage stock in and out.
• End of month statement settlement.
• Purchase orders.
• Petty Cash control.
• Should be available in UAE for immediate interview and joining.
• Male candidates only.
• Valid UAE Driving License preferred.

Job Types: Full-time, Permanent

Pay: AED3,000.00 - AED3,500.00 per month